First Aid / Administration Officer

Job type: Part time / From 28/01/2025Organisation: Schools (Government)Salary: Salary not specifiedOccupation: Health and Allied HealthReference: 1460728Selection CriteriaDemonstrated high level of understanding of the role of a First Aid/Admin officer relative to the school environment and the ability to identify and manage the assessment process of students and staff who are injured or ill.Highly developed, effective organisational and management skills to assume overall responsibility for the efficient operations of the First Aid area.High level interpersonal and communication skills as evidenced by constructive relationships with parents, staff, students and the wider educational community.A demonstrated ability to provide professional support to staff to promote excellence by providing relevant and timely advice and relevant first aid training.Demonstrated commitment to professional learning and growth for both self and others.RoleAn education support class role at this range is distinguished by the introduction of management responsibility and accountability for the delivery of services.
At this level, an employee may direct and supervise the work of other staff members to achieve specific objectives in school administration, operations or educational programs.An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.
Supervision of students can be required where it is an integral part of the employee's position or in circumstances where supervision is required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.Management of the expected outcomes is a key responsibility.
Senior management will be provided with reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision, or educational program and is unlikely to impact substantially on whole of school operations.
Staff management issues will be resolved with minimal reference to a senior manager, although guidance will be required in more complex cases.ResponsibilitiesThe First Aid/Admin officer is responsible for management of the first aid area, ensuring it is clean, well organised and maintained in accordance with current OHS standards.Typical duties include, but are not limited to, the following:Attend to and monitor students who become ill during the school day.
Notify parents/carers of those students who need to be transported home.Responsible for the assessment and first aid treatment of minor injuries and organising appropriate care with parents to follow up other injuries.Maintain and update documented first aid procedures.Order, store, monitor and administer medication and medical supplies in accordance with the Drugs, Poisons and Controlled Substances legislation.Liaise between staff, students and parents/carers re medical or social issues of concern through direct contact, emails and Compass posts.Responsible for accurate records being kept to ensure the health and safety of students.Appropriate reporting of incidents on Compass and eduSafe Plus according to Department of Education (DE) guidelines.Keep staff informed, when permission is given, of students who require special medical allowances in class i.e.
Blue Card system, notification verbally or Compass postings.Communicate with parents when health issues arise in the school environment.Liaise with relevant staff before excursions.
Print the event handbook and highlight students with medical conditions i.e.
EpiPen reminders, diabetic alerts, epilepsy alerts, etc.
Recommend and organise appropriate first aid equipment required for excursions and camps.Ensure all Camp Medical Forms are obtained prior to camps.
Liaise with relevant staff to review the Camp Medical Forms prior to school camps and follow up, where necessary, incomplete forms or forms that require further medical information or clarification.Liaise with Whitehorse Immunisation Program team to organise and facilitate the tri-annual immunisation programs and catch-up programs within the College.
Organise and follow up consent forms for student immunisations to ensure that the actual days run with minimal disruption to classes.
Help parents with immunisation enquiries and immunisation schedules.Organise the annual staff influenza and DTP vaccinations.Monitor year 7 enrolment forms (Medical Section) to enable the school to accurately anticipate the medical needs of students commencing the following year.Liaise with parents prior to Year 7 Camp to assist with any anxiety concerns and interview any of those parents who may require introduction to the School Counsellor for further intervention.Continually maintain and update Anaphylaxis/Asthma/Allergy student documentation.Maintain DE policy on anaphylaxis guidelines in the College.
This includes biannual staff review sessions, parent interviews, student interviews, associated notifications around the school and bi-annual anaphylaxis reviews.Interview all the Anaphylactic students and their parents prior to their commencement at Koonung to discuss Koonung's Anaphylaxis policy with the students and their parents and the expectations of all parties involved.
Manage a safe and easy transition from Primary School to Secondary School with regard to each student's Anaphylaxis Management.Ongoing education of Anaphylactic students to assist them with the adjustment into adult life and learning how to manage their own self-care.Continuous contact with parents of Anaphylactic students to remind parents about EpiPen replacements and annual reviews of each student's Anaphylaxis Management Plans for the forthcoming year.Communicate with parents prior to overseas tours to ensure the safe management of their child while they are overseas through thorough planning.Organise staff First Aid/CPR/Asthma/Anaphylaxis training and maintain staff training records.Support curriculum programs-e.g.
Live Life, information on drugs/ health issues and Health/ PE, Food.Promote healthy food programs, sleep and health information and individual advice re healthy diet and eating habits in the newsletter, in the Chronicle, on Compass and at Year Level assemblies.Regular school newsletter information regarding public health issues such as head lice alerts, influenza updates, etc.Supply and monitor first aid bags and equipment around the school according to OHS guidelines and raising the staff awareness of OHS requirements.Report any OHS issues that arise from student injuries/accidents.Maintain confidentiality at all times.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction.
Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all.
We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity.
Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.
The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.
It is our policy to provide reasonable adjustments for persons with a disability.Child Safe StandardsVictorian government schools are child safe environments.
Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.
All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights.
The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools.Normal hours of duty are 8.45am – 3.15pm Mon to Fri (inc 30 minutes unpaid lunch break)Conditions of EmploymentAll staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at Department HR.Location ProfileThank you for your interest in an education support position at Koonung Secondary College.
We are located in Mont Albert North in the City of Whitehorse.
The College has a current enrolment of approximately 1,200 students.
The balance between academic rigour and wide-ranging extracurricular activities is often quoted as a major attraction by prospective parents and students.
In particular, our NAPLAN and VCE results are exemplary and our students perform consistently above all state measures.
This coexists with a strong focus on student wellbeing and the development of the whole person.The College operates a two sub-school structure to support students.
These are the Middle Years (Years 7-9) and the Senior School (Years 10-12).
The Year 10 curriculum allows improved pathways for students into VCE and VET studies, and greater choice in subject selection at Year 10.Koonung Secondary College is committed to child safety.
All students at the College should feel safe, happy and empowered.
The College supports and respects all students, as well as our staff and volunteers.
The College is committed to the cultural safety of Aboriginal and Torres Strait Islander children, the cultural safety of children from culturally and/or linguistically diverse backgrounds, and to providing a safe environment for children with a disability.The concept of teams, and the ability to work as part of a team in delivering improved student outcomes, is an integral part of the Koonung Secondary College culture.Further information about the College can be found on our website.
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