Finance Officer - Sessional KindergartenApplication Closing Date: 5pm Friday 18th October 2024Position Available: Finance OfficerLocation: RemoteQualifications: Certificate IV in Accounting, Certificate IV in Bookkeeping, Diploma of Accounting, Advanced Diploma of AccountingStart Date: ImmediatelyHours per week: Flexible based on job description below (historically 4-6 hours per week)Remuneration: Hourly rate to be advised at interviewAbout NagleNagle Pre-School is a high quality and deeply integrated community based sessional kindergarten in Sandringham. Our philosophy and programming are guided by the Early Years Learning Framework for Australia and the National Quality Framework. For further information on our kindergarten, please go to our website at www.naglepreschool.com.au.Statement of Commitment to Child SafetyNagle Pre-School is committed to providing a child safe environment where children are safe and feel safe, and their voices are heard about decisions that affect their lives. Particular attention will be paid to the cultural safety of Aboriginal children and children from culturally and/or linguistically diverse backgrounds, as well as the safety of children with a disability. Every person involved in Nagle Pre-School has a responsibility to understand the important and specific role they play individually and collectively to ensure that the wellbeing and safety of all children is at the forefront of all they do and every decision they make.Organisation OverviewNagle Pre-School is a friendly, warm and positive workplace that values community connection and belonging. Nagle's vision is to:Deliver an overall program that always strives to meet the needs of its communityDeliver the highest quality of education and care that exceed all aspects of the National Quality Framework. Nagle is proud to be rated 'exceeding' against the National Quality StandardsCreate a strong sense of connection and belonging with all of our stakeholdersWe are seeking a positive, motivated and community minded professional who can independently manage all aspects of Nagle's finances. Strong work ethic and integrity, attention to detail and interaction with all community stakeholders is highly valued at Nagle.Detailed Job Description (not limited)ReportsPrepare financial year budget (with oversight from Treasurer and Admin Officer)Prepare financial reports for circulation by the Treasurer to the Committee of Management for each month a committee meeting is scheduled, including summary page with notable changes and points for attentionAttend AGM for reporting purposes, if requiredAttendQuarterly committee of management meetings for presentation of financial reportsStaff meetings as requested, but no more than quarterly, to provide staff with updates on relevant matters and to answer questions. Noting meeting attendance will be charged at a separately hourly rates and is NOT included in monthly chargeGeneralPreparation of BAS statements for lodgement by the due date with the Australian Taxation Office, including reconciling GST paid/refundedComplete DE formsReconcile bank account on a monthly basisManage Term DepositsPrepare annual financial statementsPrepare accounts for audit, such as account reconciliations, listing of outstanding debtors, listing of creditors, asset listing, depreciation schedule, and any other information required for the auditProvide auditor or any agent of Nagle with access to books and records as requiredProvide supporting documentation and information to auditor or any agent of Nagle as requiredEnsure audit is completed satisfactorily to comply with year end reporting requirementsLodge annual return with Consumer Affairs and ACNC by due dateLodge reports as required under Financial Accountability Reporting Requirements (within 3 months of end of financial year)Fees/ Funding/ Other IncomeCheck current enrolment database with administration officerPrepare invoices/direct debit arrangements for kindergarten additional session fees (where applicable) on a yearly or quarterly basis and deliver via e-mailPerform initial reminder of unpaid invoices (if any) and answer queries from parents regarding invoicesNotify the Treasurer of fees, which remain outstanding when requestedMaintain schedule of fees in accounting software based on information provided by TreasurerApplication for annual grants from DE around teaching subsidiesReconciliation of all grant income to DE correspondence (including lodgement of annual reporting to DE) and assisting executive committee in ensuring that the pre-school is receiving all its funding entitlementsTracking of voluntary contributionsLiaison with social/fundraising committee & enrolment officers to ensure monies received reconcileTracking and reconciliation of any other grantsDebtorsProvide a reminder of payment due, one month prior to the due date of the instalmentPaymentsCollect supplier invoices weekly from NagleSet up invoice payments in online banking system ready for approval by account signatoriesScan supplier invoices and email/upload into Nagle online database for cross-checking by treasurerEmail account signatories to advise payments ready for authorisationRecord details of paymentPost all relevant transactions into accounting software system, separating GST amountPayrollCollect timesheets from Nagle and check with staff if any queriesInput hours worked/sick leave/allowances etc. online via ADP websiteComplete sick leave records if necessaryCheck for relief staff workedAlternate Week-Pay Day:Print and check reports received online and fileCheck superannuation and tax recordsProvide Employee Records Report held at NagleOther Payroll Duties:Onboard new staff and maintain existing staff and payroll details in ADP system, including but not limited to, pay rates, bank account details, superannuation account details, personal contact details, tax file numbersEnsure all Single Touch Payroll requirements are metCheck YTD reportsAct as the contact person for any queries staff have, including but not limited to pay, accrued leave, tax deductions, superannuationAssist executive committee in ensuring staff wages and entitlements are reflective of any industrial relations variationsReview staff letters of employment and variationsMaintain supporting documentation regarding leave provisions for current and past staff and manage the Portal Long Service Leave provisionsOtherComplete the annual 'declaration of rateable remuneration' form for WorkSafeMaintain bank accounts and lodge bank documents as required by the Executive Committee, such as but not limited to, change of account signatories, establishing / closing bank accountsPrevious experience in a sessional kindergarten setting will be looked upon favourably.Applications must provide a suitably detailed and current (less than 3 months old) curriculum vitae.Appointment to this position is subject to meeting all employment eligibility requirements including but not limited to:Valid Employee Working with Children CheckNational Police CheckVerification of unrestricted work rights in Australia, eg citizenship, passport or birth certificateCertified copies of qualificationsIf you have any questions regarding the position, require further information or wish to submit your application, please email Kylie Hogan ****** by closing date.We look forward to hearing from you.Nagle Pre-School Executive Committee of Management.
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