Finance Officer

Location: Melbourne | Northern Metropolitan
Job type: Full time / From 28/01/2025
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 1458389
Location ProfileUniversity High School is a large inner-city secondary school, catering to the local area including Parkville, Carlton and the Melbourne CBD. The school has a long and proud history of providing outstanding educational opportunities to its diverse local community. Our students, and our families, are the heart and soul of our school. In 2024 we have approximately 1900 students enrolled, approximately 150 of whom are in the specialist science program for Year 11 and 12 students, Elizabeth Blackburn Sciences. This is a select-entry program, but UHS itself is a neighbourhood, not a select-entry, school. In 2024, the school is in the third year of a new Strategic Plan and a new leadership structure, with a strong focus on student relationships and connection to school; and on emphasising student learning growth through responsive teaching.
The school's values have recently been redefined. They are:
Curiosity: We are open to new ideas about the world and each other. We seek to learn, explore and understand.Kindness: We treat each other and our world with respect, humanity and empathy.Excellence: We uphold high standards, challenging ourselves to grow in all we do. We persevere and show resilience to be our best.Connection: We know that we are stronger together. We work to ensure that all belong equally in our community.Students are expected to engage with all aspects of the formal curriculum and recognition is given to both outstanding achievement and to positive participation. The co-curricular program caters for a wide range of student interests and abilities and student participation at all levels is fostered. Student voice and leadership is embraced within the school and at all levels through a variety of forums.
The school's curriculum encompasses the breadth of Domain learning areas with students undertaking a wide choice of subjects. A focus on breadth of experience permeates Years 7-9 whilst individual pathways and choice are the core at the senior level. Year 9 students participate in The Galileo Program, an enquiry-based program that encourages the development of life-long learning skills through a rich inquiry and community-based curriculum for one term of the year. Year 8 students participate in a Renaissance Program with the principles of ethical, creative and critical thinking at its core. Strong community links are an essential part of all of the programs that exist within the school.
Staff work in collaborative teams through domains, program areas and Professional Learning Communities (PLCs). A wide range of professional development opportunities, in both internal and external contexts, are available to all staff.
Selection CriteriaDemonstrated high-level experience in Cases21 Accounts Payable, Accounts Receivable and taxation with a proven capacity to support the Principal and Leadership team through the timely and accurate management of these functions.Sound knowledge of administrative and financial management legal & DET requirements and practices.Demonstrated High Level organisational skills, including the capacity to prioritise workflows.Demonstrated excellent interpersonal and communication skills necessary to work as a member of a professional team and the ability to relate effectively and sensitively to all members of the school community.Demonstrated working knowledge of analysis of CASES21 finance reports.RoleRange 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
ResponsibilitiesThis position will have up to 6 days pro rata attendance requirement prior to the commencement of the school year.
In addition to specific duties and general duties of ES Range 1 & 2 may be requested from time to time.
General Administration Duties: Support for the Business ManagerDeveloping strategies to ensure effective administration proceduresCo-ordinate requisitioning, purchasing and issuing proceduresAbility to prioritise and meet deadlines.FINANCE Accounts Payable, in assistance to Accounts Receivable as required.
Accounts Payable Assist Finance Manager with Accounts Payable.Responsible for GTAC, Library, Galileo, Art/Food Tech and Technology.Manage Petty cash.Process Family Refunds.Ensure all relevant financial reports are checked and any discrepancy reported to Business Manager.Assist in preparing financial reports.Provide advice to program co-ordinators and teaching staff on spending against Budget.Accounts Receivable Assists when required in creating Excursion, Fees & Charges.Assists to balance and reconcile excursions, camps.Assists in reviewing charge by charge type reports, monitor and update Business Manager & relevant staff for all outstanding accounts.Assist in following up outstanding accounts.Responsible for invoicing for Sundry Debtors and School Facilities Hire.Daily receipting, banking & allocations when required.Assist in managing CSEF.Manage Notebook program with AP and IT Dept.School Services Provide information to school community.Provide administration support for school programs, including Daily Organization if required. (Training provided if necessary)Management of School Resources Assist with archiving of school records.Other Duties Other duties as required by Principal & Business Manager, in line with role classification.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.
Child Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.
Please ensure that your application includes:
A written response to each selection criteria (no more than one A4 page per criteria) should be submitted, along with a cover letter, resume and the names and contact details of at least three referees.A resume including relevant experience as well as personal details (name, address, email address and contact number).All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.Conditions of EmploymentAll staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.
#J-18808-Ljbffr