Finance Manager

Location: Melbourne | Northern Metropolitan
Job type: Full time / From 28/01/2025 - 19/12/2025
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Education and Training
Reference: 1456004
Selection CriteriaDemonstrated thorough knowledge of financial management practices and software (CASES21, Compass & AIMS) relevant to a school setting. Tertiary qualifications and or experience that is relevant to the position.Demonstrated ability to lead a team to develop and maintain efficient and effective work practices.Demonstrated high level ability to work both independently and as a collaborative team member in a busy work environment.Well-developed organisation skills with a demonstrated ability for effective time management, establishing priorities, procedures & guidelines relating to the work area.Demonstrated high level communication skills with a range of stakeholders.RoleRange 4 is distinguished by broader management responsibility, particularly in the areas of finance, human resource and other support functions. Range 4 is responsible for managing a range of functions under a wide range of conditions, subject to the size and complexity of school operations.
Objectives will, generally, be clearly defined; guidelines will be broad and day-to-day direction minimal. Management responsibility extends to ensuring appropriate support levels are maintained across the school. Range 4 generally provides key support and timely advice to the leadership team and school council and liaises with the general school community, the Department and other government agencies and service providers.
Specialised professional roles will carry a high level of independence and accountability where suitable scope is provided to achieve objectives.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
ResponsibilitiesSpecific Duties and responsibilities: This position will have up to 6 days pro rata attendance requirement prior to the commencement of the school year. This position involves the supervision and direction of other ES staff within the work area. In addition to specific duties, general duties of ES Range 1, 2 & 3 may be requested from time to time.
General Administration Duties:
Support for the Business ManagerDeveloping strategies to ensure effective administration proceduresCo-ordinate requisitioning, purchasing and issuing proceduresFinance:
Manage Accounts Payable, Accounts Receivable and maintain financial records of the school ensuring that the school complies with all DE and Audit requirements.Establish and maintain systems to ensure financial record keeping compliance.Assist with preparation of financial documents and data for budget preparation.Use all elements of CASES21 Financial package for Account Payable & Receivable, in line with DE process and policies.Track and report on spending against sub program budgets.Ensure all relevant financial reports are checked and any discrepancy reported to the Business Manager.In consultation with the Business Manager develop and manage the work practices of the finance team to provide efficient delivery of the financial services.Provide monthly financial reports and advice to program co-ordinators and teaching staff on spending against Budget.AIMS (Asset Information Management System) work orders to be processed in CASES21 and payment finalized against invoice. Record payment completion in AIMS.Import and export information from relevant school systems including CASES21, Compass & AIMS creditors.Assist staff with costing of excursions/events.Assist the Business Manager with financial reporting and budget management.Invoicing for Sundry Debtors and School Facilities Hire.School Services:
Provide information to school communityProvide administration support for school programsManagement of School Resources:
Assist with archiving of school recordsOther Duties:
Undertake other duties as may be deemed necessary by Principal and Business Manager.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Conditions of EmploymentAll staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at Department's HR Website.Location ProfileUniversity High School is a large inner-city secondary school, catering to the local area including Parkville, Carlton and the Melbourne CBD. The school has a long and proud history of providing outstanding educational opportunities to its diverse local community. Our students, and our families, are the heart and soul of our school. In 2024 we have approximately 1900 students enrolled, approximately 150 of whom are in the specialist science program for Year 11 and 12 students, Elizabeth Blackburn Sciences. This is a select-entry program, but UHS itself is a neighbourhood, not a select-entry, school. In 2024, the school is in the third year of a new Strategic Plan and a new leadership structure, with a strong focus on student relationships and connection to school; and on emphasising student learning growth through responsive teaching.
The school's values have recently been redefined. They are:
Curiosity: We are open to new ideas about the world and each other. We seek to learn, explore and understand.Kindness: We treat each other and our world with respect, humanity and empathy.Excellence: We uphold high standards, challenging ourselves to grow in all we do. We persevere and show resilience to be our best.Connection: We know that we are stronger together. We work to ensure that all belong equally in our community.Students are expected to engage with all aspects of the formal curriculum and recognition is given to both outstanding achievement and to positive participation. The co-curricular program caters for a wide range of student interests and abilities, and student participation at all levels is fostered. Student voice and leadership is embraced within the school and at all levels through a variety of forums.
The school's curriculum encompasses the breadth of Domain learning areas with students undertaking a wide choice of subjects. A focus on breadth of experience permeates Years 7-9 whilst individual pathways and choice are the core at the senior level. Year 9 students participate in The Galileo Program, an enquiry-based program that encourages the development of life-long learning skills through a rich inquiry and community-based curriculum for one term of the year. Year 8 students participate in a Renaissance Program with the principles of ethical, creative and critical thinking at its core. Strong community links are an essential part of all of the programs that exist within the school.
Staff work in collaborative teams through domains, program areas and Professional Learning Communities (PLCs). A wide range of professional development opportunities, in both internal and external contexts, are available to all staff.

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