Office Management (Administration & Office Support)Full timeCell Engineering is a progressive Electrical Engineering service provider.A supplier of choice, we constantly deliver quality results on time, innovative solutions, personal service, and value for money on the back of strong customer relationships.We service clients across the nation from offices in Mackay, Darwin, Brisbane, Gladstone, Perth and Newcastle.What makes us uniqueWith an impressive history of staff retention, customer satisfaction, and working with high-profile clients, we provide a balanced lifestyle where you will feel respected and appreciated for your efforts. Our people are our most valuable asset. We will work with you to achieve mutually desired goals.Key AccountabilitiesFinanceFinancial Strategy: Strategic financial management, including cashflow, cost and revenue optimisation, management of investments, bank accounts, and payroll.Financial Planning and Analysis: Develop and manage the company's financial strategy, including budgeting, forecasting, and financial modelling. Monitor and analyse financial performance, identifying variances and providing recommendations for improvement.Financial Management: Oversee all accounting operations, including accounts payable, accounts receivable, general ledger, payroll, and tax compliance.Financial Reporting: Prepare and present financial statements, reports, and analyses to senior management and stakeholders. Ensure compliance with Australian Accounting Practices and other relevant standards.Cash Management: Oversee cash flow management, banking relationships, and investment activities. Optimize cash utilization and ensure liquidity.Payroll Management: Ensuring timely and accurate processing of payroll in compliance with Australian taxation and superannuation laws.Audit and Compliance: Liaising with external auditors and regulatory bodies, ensuring compliance with Australian Tax Office financial regulations, and managing tax obligations.Internal Controls: Establish and maintain effective internal controls and procedures to safeguard company assets and ensure accuracy of financial data.Banking: Maintain relationships with key bank representatives in relation to company finances and banking needs.Governance: Statutory compliance and corporate governance include but is not limited to tax matters, contracts, insurance, and risk management.Commercial Accounts Management: Oversight of all Vendor and Creditor Accounts from approval to agreed terms and conditions in accordance with company purchasing procedures and policies.Asset Management: Providing financial strategic recommendations to the Company Directors and Board in respect to Company-owned assets and leased facilities including Bank Guarantees.AdministrationFinancial Systems: Administration and policy ownership of the PowerBI Financial Reporting Dashboard and MYOB.Office Management: Overseeing the day-to-day operations of the office, including facility management, procurement, and supplies.Administrative Support: Providing support to the executive team and other departments, including managing calendars, meetings, and correspondence.Policy Development: Developing and implementing administrative policies and procedures to ensure efficiency and effectiveness.Vendor Management: Negotiating and managing contracts with suppliers and service providers.Human ResourcesCompensation and Benefits: Designing and managing company compensation structures, benefits programs, and ensuring competitive and equitable remuneration practices.Workplace Health and Safety (WHS): Ensuring policy and management plans are in place to facilitate company employee compliance with WHS regulations and promoting a safe working environment.QualityCoordination and Communication: Be the interface between Engineering and Administration support functions to ensure optimum business productivity.Team Leadership: Manage and mentor the accounting, administration, and human resources teams, providing guidance, training, and support. Foster a collaborative and high-performance work environment.ISO9001: Liaise with project teams, departments, and external stakeholders to facilitate effective document control.Records Management: Ensuring the accurate and secure maintenance of company records, both digital and physical.Continuous Improvement: Innovation is thinking of and implementing a better way of doing things - measured by bottom line enhancement.Cyber Security: Compliance to Fraud Detection and Prevention Policy.Fraud Prevention: Oversight and auditing of the controls that prevent fraud and errors in company financial transactions and processes.About You:In this role, you will manage multiple priorities in an ever-changing environment.Qualifications and ExperienceEducation: Degree in Finance, Accounting, Human Resources, Business Administration, or a related field. Professional certifications (e.g., CPA, HR certification) are advantageous.Experience: 5-10 years of experience in finance, HR, and administration, with a strong track record of leadership.SkillsLeadership: Ability to lead and manage cross-functional teams effectively.Analytical Thinking: Strong analytical skills to interpret financial data and HR metrics.Compliance Focus: Good understanding of Australian laws and regulations affecting finance, HR, and administration.Attention to Detail: High level of accuracy in financial reporting and HR documentation.Problem-Solving: Proactive approach to identifying and resolving issues across finance, HR, and administration.Interpersonal: Flexible, consistent with a desire to lead.Planning: Well organised, pragmatic, and able to manage a diverse and complex workload.If you are interested in switching to a company that offers:Dynamic work environmentSupportive and collaborative leadership teamSend your resume to us today!Your application will include the following questions:How many years' experience do you have as a Finance and Administration Manager?How many years' experience do you have with forecasting for businesses?How many years' experience do you have as a Financial Administrator?Which of the following statements best describes your right to work in Australia?Which of the following accounting packages are you experienced with?Which of the following Microsoft Office products are you experienced with?Do you have a current Australian driver's licence?To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent/misleading/discriminatory.Enhance Your Resume: Make your resume shine with a FREE review from the SEEK team.
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