Executive Support OfficerApply locations Asia Pacific > Australia > Western Australia > Perth > Airnorth time type Full time posted on Posted 3 Days Ago job requisition id R-0004361About the Role:The Executive Support Officer provides high-level administrative and strategic support to the CEO, ensuring effective coordination, communication, and management of executive activities. Acting as a trusted partner, the Executive Support Officer is responsible for managing the CEO's schedule, preparing executive reports, coordinating meetings, and assisting in the implementation of key projects. This role requires excellent organisational, communication, and interpersonal skills to support the CEO in fulfilling the company's goals and objectives in a dynamic and fast-paced environment.Key ResponsibilitiesAdministrative and Executive SupportManage the CEO's calendar, scheduling meetings, appointments, and travel arrangements while prioritising conflicting demands.Prepare and organize documents, reports, presentations, and briefing materials for meetings and executive discussions.Act as a gatekeeper, screening calls, correspondence, and meeting requests to ensure efficient use of the CEO's time.Meeting Coordination and DocumentationCoordinate and arrange executive meetings, board meetings, and staff briefings, including preparing agendas, organizing materials, and handling logistics.Attend key meetings to record minutes, document action items, and follow up on deliverables to ensure accountability.Liaise with internal and external stakeholders to support communication flow and ensure all necessary information is prepared for the CEO.Project and Task ManagementAssist the CEO in managing and tracking key projects, deadlines, and action items, ensuring timely progress and completion of initiatives.Coordinate cross-functional projects or tasks as directed by the CEO, facilitating communication among teams and departments.Planning and overseeing projects to ensure they are completed in a timely fashion and within budget.Planning and designating project resources, prepare budgets, monitor progress, and keep stakeholders informed throughout.Support in the preparation of project plans, status updates, and other documentation necessary for tracking project progress.Communication and LiaisonServe as the primary point of contact between the CEO and internal/external stakeholders, handling inquiries and correspondence professionally and promptly.Maintain confidentiality and exercise discretion in handling sensitive or confidential information.Office Management and Executive SupportOversee administrative processes and protocols within the executive office, ensuring a high level of organization and efficiency.Manage files, records, and databases for the CEO, maintaining up-to-date documentation and easy access to information.Support the CEO in organizing and prioritizing tasks, helping to manage workload effectively and providing reminders for important deadlines.Research and AnalysisConduct research and gather data on industry trends, competitors, and other relevant topics to provide the CEO with insights for strategic decision-making.Prepare summaries, reports, and background information on topics as required, supporting the CEO in meetings and discussions.Required Skills and QualificationsEducation: Diploma or Bachelor's degree in Business Administration, Management, or a related field (or equivalent experience).Experience:Proven experience in an executive support or administrative role, ideally in a fast-paced environment.Familiarity with the aviation industry or corporate setting is a plus.Organizational Skills: Strong time management and organizational skills, with a keen attention to detail.Communication Skills: Excellent verbal and written communication abilities, capable of handling correspondence professionally.Interpersonal Skills: Exceptional interpersonal skills with the ability to interact effectively with diverse stakeholders.Confidentiality and Discretion: Demonstrated ability to handle sensitive and confidential information with integrity.Preferred SkillsProficiency with Microsoft Office Suite and scheduling or project management software.Experience preparing executive reports, presentations, and briefing materials.Strong problem-solving skills and ability to work independently and proactively.Work EnvironmentThis role operates in an office environment and requires a high degree of flexibility to meet the demands of the CEO's schedule. Occasional travel or extended hours may be necessary for meetings and executive events.Why Join Airnorth?At Airnorth, we value innovation, safety, and continuous improvement. You'll be part of a team that prides itself on maintaining high standards.Airnorth also offers a range of employee benefits, including discounts on domestic and international travel, health insurance, gym memberships, and an employee assistance program.Ready to Take Off with Us?If you're excited about this opportunity and meet the essential requirements, we'd love to hear from you! Apply now to join Airnorth and play a vital role in our HR team.To apply for this position, you must have the legal right to live and work in Australia without restrictions. As shortlisting will commence immediately, we reserve the right to close this position earlier than stated.About UsThe Airnorth FamilyMore than just a business, Airnorth are a part of the social and economic fabric of northern Australia, and vital to many of our clients. The symbiotic relationship between our people, our clients and the communities makes us truly different.This year Airnorth celebrates mastering Australia's northern skies for over 45 years. Whilst we remain true to our Territory roots and continue to maintain our headquarters in Darwin employing over 225 staff across administration and operational capacities, we recently opened a new office base in the heart of metropolitan Perth, Western Australia.The business divisions that make up Airnorth and how we transform the way our customers travel consist of:CAMOCommercialCorporate ServicesFinanceFlight OperationsGround OperationsHuman ResourcesSafety and ComplianceWe're proud of everything we've achieved as a regional airline. It's our people who make us who we are, and as we continue to evolve as a business, it's the passion, knowledge and pioneering vision of our team that inspires and motivates us to deliver on our promise: to provide our customers with the best in class regional air services, specialising in connecting people to unique and often difficult to reach destinations.
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