Job type: Full time / Fixed term until: 30-JUN-2025
Organisation: Department of Families, Fairness and Housing
Occupation: Administration/Secretarial
Reference: VG/DFFH/HV/667597I
The Department of Families, Fairness and Housing (DFFH) works hard to create equal opportunities for all Victorians to live a safe, respected and valued life.
Our areas of focus are child protection, housing, disability, the prevention of family violence, multicultural affairs, LGBTIQA+ equality, veterans, women and youth. The work we do benefits thousands of Victorians, particularly those who are disadvantaged and vulnerable.
We work in a variety of community-based settings, including people's homes, residential facilities and secure settings across metropolitan, rural and regional Victoria.
We are committed to developing and supporting a workforce that is well equipped and highly motivated. All jobs can be worked flexibly, and we encourage applications from Aboriginal and Torres Strait Islander people and people from diverse backgrounds and abilities.
If you're having any trouble viewing this ad and would like it or any attachments in an accessible format (such as large print), please don't hesitate to get in touch with the contact person listed on the ad.
For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs.
THE ROLE The Executive Support Officer is responsible for providing administrative, coordination, reporting and project management support to a Director in the Housing Development Branch. This position is seeking an energetic person willing to work in a dynamic environment.
You will provide a range of project support and administration services by managing correspondence, emails and calendar requirements as well as coordinating reporting, workflow and seeking appropriate approvals. You will act as a pivotal point of contact with internal and external stakeholders and will have proven experience dealing with a range of key stakeholders. You will work with staff within the Branch as well as with the Office of the Chief Development to ensure actions are followed up and completed against mandated timelines.
Are you:Highly organised with excellent administration and project skills?A person who has supported executives/senior management on large scale infrastructure projects?A people person with great interpersonal, written and verbal communication skills?A person who takes initiative, intuits and anticipates what's needed to get the job done?Able to build genuine, respectful and collaborative working relationships with a broad range of colleagues?A great learner, who enjoys the challenge of being part of a new and growing environment?ACCOUNTABILITIES INCLUDE Effectively manage office processes and maintain corporate information systems for records management, financial information, fleet management, client payments and ministerial correspondence as required.Provide administrative support including meeting and event organisation, new staff onboarding, intranet updates and other tasks as required by the Directors and Office of the Chief Development Officer.Coordinate and track Director emails, approvals, records management and gifts, benefits and hospitality register for the team working with confidential and sensitive information, in a busy environment with multiple competing demands.COVID-19 VACCINATION
The department strongly recommends (but does not mandate) that employees maintain their COVID-19 vaccination status in accordance with current ATAGI (Australian Technical Advisory Group on Immunisation) advice, given their individual circumstances. As of June 2023, DFFH does not require evidence of COVID-19 vaccination status.
HOW TO APPLY All VPS employees (and ex-VPS employees with extended access to the Jobs and Skills Exchange website) MUST apply via the Jobs and Skills Exchange portal.
Applicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.
Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.
Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.
For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs.
Please apply to submit your interest in this position.
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