Job duration: From 27/01/2025
Reference: 1446503
Occupation: Administration/Secretarial
Salary Range: Salary not specified
Selection CriteriaSC 1: Demonstrated highly developed communication and interpersonal skills enabling effective interaction within the school, its leadership teams, head office and centre staff as well as members of the wider school community and public.SC 2: Demonstrated highly developed organisational and time management skills with a demonstrated ability to utilise effective time management strategies, to manage workflow and priorities, and to meet deadlines.SC 3: Demonstrated ability to work independently, as well as to work constructively and flexibly within a team in a manner which ensures the continuous and efficient operation of the work environment.SC 4: Demonstrated high level skills in the Microsoft suite of applications.SC 5: Demonstrated understanding of the operations of a Designated Purpose School and how local and third-party school management systems support these operations.SC 6: Demonstrated commitment to professional learning and growth for both self and others.RoleNo additional attendance days required.
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
ResponsibilitiesThe responsibilities of this position include:
Providing a range of administrative and operational support to leadership, the school executive and teaching staff.Co-ordinating the ongoing cycle of review of school policies, Emergency Management Plans and other compliance obligations of the school.Providing administrative support in managing the school's OHS calendar, attending the OHS committee, taking minutes, producing agendas and minutes.Providing administrative support during the school's annual enrolment process, student administration and VASS peak workloads.Supporting the Executive Principal/Executive Office of School Council by arranging meetings, agendas, minutes and attending meetings including taking minutes.Other duties as required by the Executive Principal.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability.
Child Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.
Conditions of EmploymentAll staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.Detailed information on all terms and conditions of employment is available on the Department's Human Resources website.Location ProfileThe Victorian School of Languages (VSL) is a government school with a strong history of commitment to the provision of language programs for students in Years 1 to 12 who do not have access to the study of those languages in their mainstream schools. The school's language program is delivered through face-to-face teaching in language Centres across the state and through Distance Education mode.
The Head Office is currently based in Thornbury, however will relocate to Collingwood early in 2025.
To apply for this role, you will be redirected to the Schools (Government) job application system.
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