Executive Search Coordinator & Executive Assistant Marsh McLennan (NYSE: MMC) is the world's leading professional services firm in the areas of risk, strategy and people. The Company's more than 85,000 colleagues advise clients in over 130 countries. With annual revenue of $23 billion, Marsh McLennan helps clients navigate an increasingly dynamic and complex environment through four market-leading businesses.
We are actively seeking a highly skilled Executive Search Coordinator and Executive Assistant to play a pivotal role in overseeing and enhancing the candidate and client experiences throughout the recruitment life cycle. This position is essential for ensuring a seamless and efficient process, fostering strong relationships with both candidates and clients, and contributing to the overall success of our recruitment efforts. The ideal candidate will possess exceptional organizational and communication skills, strong reporting (Excel and PPT), a keen attention to detail, and a proactive approach to problem-solving.
In addition, the ideal candidate will possess extensive experience in managing the schedules and administrative needs of senior executives, demonstrating exceptional organizational, coordination, and time management skills. Your proven capacity for critical thinking and proactive anticipation of needs, combined with strong judgment and decision-making abilities, will be key to your success in this role.
Key Responsibilities: Reporting: Provide comprehensive Excel and PowerPoint reporting utilising a range of data sources and tools. Maintain accurate records of candidate interactions, interview feedback, and recruitment metrics. Preparing reports for internal stakeholders to track progress and outcomes.
Tool and Document Development: Ensure the precise and accurate development of Executive Search tools and documents, including candidate slates and Statements of Work (SOW) for Hiring Managers.
Executive Assistance: Provide Executive Support assistance to the Global Talent Acquisition Leader including diary management, travel and expenses etc. Provide general administrative support to the executive search team, including managing calendars, preparing meeting materials, and handling correspondence.
Candidate and Client Journey Management: Oversee the organization of candidate and client experiences during the Executive Search candidate life cycle.
Collaboration with Stakeholders: Work closely with a variety of stakeholders to ensure an optimum colleague experience including complex interview scheduling. Organize and schedule interviews between candidates and clients, ensuring that all logistical details are managed effectively.
Relationship Management: Establish and maintain strong partnerships with C-Suite Executives, stakeholders, and clients to deliver high-level professional services and ensure effective candidate and client relationship management.
Applicant Tracking System Management: Manage and update information in our Applicant Tracking System (Workday) for a range of activities.
What makes you stand out? Advanced Excel and PowerPoint skills
PowerBI experience and reporting (Desirable)
Working knowledge of Workday as a recruitment platform (Desirable)
Successful record of delivering high-quality work to strict deadlines and demonstrated capabilities in sourcing the best talent in the market
Self-confidence with excellent communication skills
Demonstrated dedication in supporting team members and collaboratively achieving outcomes
Demonstrated commitment to quality and service delivery
Solid focus on ensuring candidate care and customer service
Highly developed negotiation and relationship management skills
Superior organisation skills and attention to detail
Qualifications: Advanced Excel and PowerPoint skills
Bachelor's degree in Human Resources, Business Administration, or a related field.
Strong understanding of applicant tracking systems, preferably Workday.
Excellent communication and interpersonal skills, with the ability to build relationships with C-Suite executives and stakeholders.
Strong organizational skills and attention to detail.
Ability to work collaboratively in a fast-paced environment.
What We Offer: Competitive salary and benefits package.
Opportunities for professional development and career advancement.
A dynamic and inclusive work environment.
Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week.
Marsh McLennan is committed to creating a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin colour, or any other characteristic protected by applicable law.
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