Department of Justice
Supreme Court
Southern Region
Applications must be submitted by Sunday 06 October, 2024 11:55 PM AEST.
Award/Classification: Tasmanian State Service Award - General Stream Band 4
$80,593.00 to $92,764.00 per annum
Employment type: Permanent, full-time
Region: South
Location: Hobart
The objective of this position is to contribute to the Court by providing high level executive support to the Registrar and to provide professional administrative support to other senior staff members.
Hours per fortnight 73.50 hours per fortnight - flexible options available.
Duties Manage and co-ordinate the administrative and clerical functions associated with the day-to-day operations of the Office of the Registrar by providing high level executive and secretarial support to the Registrar including:
Producing quality documents for a range of purposes, including ministerial and other briefings, judges' meetings, the Rule Committee, and annual and quarterly reports.
Collating and distributing meeting papers, minute taking and monitoring of follow up actions.
Co-ordinating correspondence and telephone enquiries.
Managing diaries, visitor reception, travel and meeting coordination.
Managing office records and performing timely and accurate entry of data into Court databases and information systems.
Provide high level administrative and secretarial support to the Deputy Registrar and Assistant Deputy Registrar as required.
Co-ordinate inputs to reports and projects and provide specialised executive support, including:
Organising the Opening of the Legal Year and ceremonial court sittings.
Preparing agendas and organising staff meetings, functions, conferences and seminars.
Providing a central coordination point for Ministerial briefings, responses to the Secretary's office and Parliamentary budget estimate committee hearings.
Contribute to managing the Court's internet and intranet, including editing and uploading material as required.
Relieve or assist the probate, civil and criminal registries as well as Executive Support Officers in Judges' Chambers as required.
Co-ordinate and support mediations arising under the Alternative Dispute Resolution Act 2001 in the Hobart Registry, including:
Allocating files to mediators and booking conference rooms.
Corresponding with parties or their legal practitioners to arrange mediations.
Engrossing consent judgments arising from mediations.
Recording mediation outcomes in the Court's civil database.
The incumbent can expect to be allocated duties, not specifically mentioned in this document, that are within the capacity, qualifications, and experience normally expected from persons occupying jobs at this classification level.
Pre-employment Checks The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.
The following checks are to be conducted:
Arson and fire setting
Violent crimes and crimes against the person
Sex-related offences
Drug and alcohol related offences
Crimes involving dishonesty
Crimes involving deception
Making false declarations
Malicious damage and destruction to property
Serious traffic offences
Crimes against public order or relating to the Administration of Law and Justice
Crimes against Executive or the Legislative Power
Crimes involving Conspiracy
Disciplinary action in previous employment.
Typing speed of 70 words per minute, audio typing skills with a high degree of accuracy are required.
Download the Statement of Duties and any Associated Documents To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. We do not require a separate statement addressing the selection criteria.
Please note if you submit the details of your referees with your application the Selection Panel may contact them without notifying you.
Please apply online by clicking the 'Apply Now' button.
Refer to the 'Information for Applicants (DOJ)' document for further information. Please note, attachments must be in Microsoft Word or PDF format.
If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 6165 4912.
Review the Statement of Duties and consider if you meet the requirements.
Speak to the Contact Officer if you have any questions.
Submit your application including any additional documents as specified in each individual job vacancy notice.
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