Department of JusticeOffice of the Ombudsman and Health Complaints CommissionerCorporate AdministrationApplications must be submitted by Sunday 17 November, 2024 11:55 PM AEST.Award/Classification:Tasmanian State Service Award - General Stream Band 4$80,593.00 to $92,764.00 per annumEmployment type:Permanent, part-timeRegion:SouthLocation:HobartThis position contributes to the efficient operation of the Office by providing assistance to the Ombudsman, Deputy Ombudsman, and Business Manager on a range of administrative functions.We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers, and LGBTIQA+ people.The Office of the Ombudsman and Health Complaints Commissioner supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.Hours per fortnightPart Time (58.8 hours) 8 days per fortnightDutiesCoordinate and facilitate the provision of high-level administrative support to the Ombudsman and Deputy Ombudsman, including management of correspondence, minute taking, meeting, travel and function arrangements, liaison with other agencies, and first point of contact for the Ombudsman and Deputy Ombudsman.Manage the Office websites, including the editing of web-based content, leading and project managing web development projects, and ensuring accessibility standards are met.Assist in the production of management reports, including managing the collation and distribution of documents relating to monthly management meetings, the production of agendas and minutes, etc.Coordinate and assist in the preparation and production of annual reports, promotional material, and other publications.Provide support to the Business Manager in executing operational and administrative projects across the Office.Assist in the archiving and destruction of records in compliance with legislative and office requirements.Provide back-up assistance for reception staff, taking enquiries and complaints from the general public, as required.Pre-employment ChecksThe Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion, or transfer.The following checks are to be conducted:Arson and fire settingViolent crimes and crimes against the personSex-related offencesDrug and alcohol related offencesCrimes involving dishonestyCrimes involving deceptionMaking false declarationsMalicious damage and destruction to propertySerious traffic offencesCrimes against public order or relating to the Administration of Law and JusticeCrimes against Executive or the Legislative PowerCrimes involving Conspiracy2. Disciplinary action in previous employment.A relevant tertiary qualificationCurrent Tasmanian Working with Vulnerable People Registration (Registration Status - Employment).How to ApplyTo apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills, and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV.Please note that we do not require a separate statement addressing the selection criteria.Please apply online by clicking the 'Apply Now' button.Refer to the 'Information for Applicants (DOJ)' document for further information. Please note, attachments must be in Microsoft Word or PDF format.If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 6166 1435.
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