Job description Agency: Department of Infrastructure, Planning
Work unit: Housing Property Services and Logistics
Job title: Executive Information Coordinator
Designation: Administrative Officer 4
Job type: Full time
Duration: Ongoing
Salary: $75,091 - $85,611
Location: Darwin
Position number: 40014 RTF 305505
Closing: 03/10/2024
Contact officer: Peter Lilliebridge on or
About the agency: www.dipl.nt.gov.au
Apply online: Apply Here
APPLICATIONS MUST INCLUDE: A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY QUALIFICATIONS.
Information for applicants: The NTPS values diversity and encourages people from all diversity groups to apply for vacancies.
Reasonable workplace adjustments will be made for applicants with disabilities.
Aboriginal applicants will be granted priority consideration for this vacancy.
Primary objective: Provide a high level of confidential, administrative and secretarial support, including management of the daily business of the Executive Director and extended coordination and support to the Housing Program Office.
Key duties and responsibilitiesProvide executive level assistance to the Executive Director, including drafting correspondence, following up on actions, preparation of minutes, coordination of meeting papers, monitoring a number of email accounts, screening of telephone calls and visitors, electronic diary management, travel arrangements and records management.Coordinate and assist in the preparation of Legislative Assembly Briefs, Ministerials and Cabinet Submissions, meeting papers and briefings, general correspondence and reports.Provide records management support to the Unit and track all requests for information to ensure timeframes are met.Purchase goods and services for the Unit, including office supplies and meeting and events venues and assist with the coordination of the Unit's financial and budget information.Develop and maintain strong relationships with all levels of staff within the Department and external agencies and organisations.Provide support as required to the Directors and staff in the Unit and assist in the day-to-day operations of the Unit.Selection criteriaEssential Demonstrated experience providing administrative support to an Executive Director, including managing calendars, scheduling meetings, handling correspondence and maintaining confidential files and records.Well-developed professional, interpersonal and influencing skills with the ability to communicate (both written and verbally) with a diverse group of stakeholders and build positive working relationships with other executives and staff.Reliable, highly motivated and able to work within a small team environment and without direct supervision.Demonstrated high level of diplomacy, integrity, confidentiality and tact in dealing with a range of individuals and organisations within all levels of government and outside organisations.Organisational skills of a high order with the ability to set priorities, work under pressure, plan for alternatives and complete tasks within required timeframes.Demonstrated ability to respond positively to change with a commitment to ongoing improvement.Desirable Knowledge of the agency's functions, policies and legislation in particular the Housing Program Office.A current Northern Territory Driver's Licence. #J-18808-Ljbffr
