Education (Organisation site)
Metropolitan South Region - Early Childhood and State Schools
We are seeking an organized and proactive Executive Coordinator to provide confidential advisory and executive support to assist in meeting the strategic and operational requirements of the region. This position is offered on a permanent full-time basis unless otherwise determined.
The Department of Education (DoE) is committed to delivering responsive services focused on equity and excellence to Queenslanders and their communities. We promote equity and excellence by our commitment to respect, protect and promote human rights. Our objectives are: a strong start for all children, every student realizing their potential, fair and safe workplaces and communities, capable people delivering our vision. Our vision is one of equity and excellence in a progressive, high performing education system that realizes the potential of every student.
About the role: As the Executive Coordinator you will:
Provide confidential advisory and executive support to assist in meeting the strategic and operational goals of the division. Coordinate the flow of briefs, submissions, reports and other material throughout the department, assisting in research and analysis to ensure the efficient and timely preparation of departmental briefs and correspondence responses. Responsibilities include: Coordinate the flow, preparation and development of high-level documents/requests, submissions, reports, briefing material and correspondence for the senior officers on significant portfolio issues. Assist with the coordination and development of regional and departmental governance reports, and external reporting requirements relating to departmental activities. Assist with the preparation and coordination of information required by internal and external stakeholders which may include Briefings, Questions on Notice, and Possible Parliamentary Questions ensuring timelines are adhered to. Review and analyze correspondence, briefings, responses, and submissions in order to ensure accuracy in content, alignment with relevant legislation and policies, and ensuring compliance with departmental visual and style guides, maintaining consistency with format, structure and protocols. Assist with the preparation of submissions, reports, briefing material and correspondence for the Executive Director, Regional Operations and other senior officers on significant portfolio issues. Analyze the content and requirements of correspondence, information and briefing requests and determine where the correspondence should be actioned. Coordinate and monitor the progress of correspondence, cabinet requests, submissions, reports and briefing material to ensure timeframes are adhered to and maintain a high level of accuracy in line with established priorities, monitor important issues, and follow up action. Develop, maintain and foster effective networks and liaison with regional and departmental portfolio areas, and other key stakeholders ensuring all correspondence reflects currency of information, initiatives and departmental strategic direction. Establish and maintain strong working relationships and networks with clients and officers of the department in order to expedite the business activities of the division. Provide support to the office administration staff ensuring the provision of confidential administrative and executive support. Please refer to the attached role description for any mandatory requirements for this position. To Apply: Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history). Attach a 1-page written statement about how your achievements and capabilities meet the requirements of the role. We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.
For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached role description and candidate information fact sheet and follow the instructions.
#J-18808-Ljbffr