Davies Stewart is proud to be partnering with their client, hiring an Executive Coordinator. The position is a key part of the team, providing a range of efficient and effective executive assistant to both the executive director, the strategic policy and the external relations division. Culture & Benefits: Immediate start ASO5 position Monday - Friday, full-time hours CBD Locations Great Organisation and Culture Duties & Responsibilities: Manage the appointment diary of the Executive Director, ensuring timely preparation for meetings and coordination of day-to-day activities. Develop and oversee operational knowledge of the Executive Director's administrative processes, practice and policies to guide work outcome. Attend Executive meetings, take minutes, and ensure the execution of action items. Coordinate meetings, conferences, and interstate travel arrangements. Lead and manage coordination, quality control and process management for strategic governance, Cabinet and parliamentary support services acting as the Office of the Executive Director. Incorporate background information supporting decision-making processes and continuously improve the quality of correspondence. Coordinate effective office communication protocols, address correspondence in a timely manner, and determine relevant workload priorities. Be responsible for end to end support for projects and programs delivered by the directorate. Build effective relationships with key stakeholders and other senior agency executives and their offices, to ensure the Executive Director and division are kept informed. Skills & Experience: High level proficiency in administration with the ability to provide executive support to senior managers Demonstrated experience in delivering confidential executive and governance support services. Ability to solve problems and use initiative, particularly related to the provision of executive and administrative support Effective verbal and written communication skills, including clear and concise correspondence and successful liaison and negotiation skills. Capacity to work independently with diplomacy, discretion, creativity, initiative, and judgment in a politically sensitive environment. High-level organisational and time management skills, ability to manage high work volumes, changing priorities, and sensitive, confidential issues. Proven experience in providing high-level executive support, correspondence management, and analysis of written information. Apply Now and Find Out More To register your interest, please forward your current resume via the application link. For a confidential conversation please contact the office Email: ****** Phone: 08 8232 8008 Follow us on: LinkedIn: www.linkedin.com/company/daviesstewart/ Facebook: www.facebook.com/DaviesStewartRecruitment/ To register your interest, please forward your current resume via the application link.
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