Government, Defence & EmergencySource:
Jobs Northern RiversJOB DESCRIPTIONExecutive Business Support Officer
Closing Date: 20/09/2024Job Type: Permanent - Full TimeLocation: Administration Building Lismore and Gallans Road BallinaJob Category: Administration/SecretarialAbout Us
Rous County Council is unlike other councils.
We are a small and unique organisation situated in the heart of the Northern Rivers with an operational footprint covering 3,000km2.
We play a vital role in the surrounding communities and are deeply connected to the environmental services of bulk water supply, weed biosecurity, and flood mitigation infrastructure across various local council areas.
About the Role
The primary purpose of this position is to provide accurate, confidential, timely, efficient and effective high-level office administrative and governance support services for council.
This is a Permanent Full Time Position.Our value proposition to you:
A progressive and innovative organisation which is a leader in business improvementWork/life balanceSupportive environment for career progressionEmployee assistance programHealth and wellbeing initiatives76 hour/9-day fortnight - 26 days off a yearRemuneration from entry $72,597 p.a.
to SS4 $84,916.
Plus statutory superannuation currently 11.5%Annual salary reviews and gazetted salary increases relevant to attractive award entitlementsWork for the organisation that supplies the best tasting drinking water in New South WalesYour value proposition to us:Tertiary qualification in administration or business or equivalent at Certificate III level or above or equivalent.Demonstrated experience in undertaking a high volume and varied workload without compromising attention to detail.Demonstrated ability to communicate sensitively, tactfully and effectively with both internal and external stakeholders.Demonstrated writing and editing skills with experience in formatting and management of large documents, with excellent attention to detail.Demonstrated intermediate skills in the use and application of Microsoft suite of products (in particular Word and PowerPoint).
Demonstrated experience in administrative business support role.Current certificates of attainment to be provided.Your average workday will be kept busy by:
Managing and prioritising a high volume workload.Communicating effectively with a range of stakeholders with conflicting priorities.Ensuring objectivity and independence within a complex regulatory and political landscape.Providing comprehensive administrative and clerical support to Rous' shared services Group Managers and the wider shared services teams.Preparing agendas and meeting minutes, along with managing and tracking actions for the Audit Risk and Improvement Committee, Consultative Committee, and Health and Safety Committee.Assisting in preparing reports, presentations, and documentation, including annual reports, workshops, presentations, and IP&R materials.Overseeing the shared services Group's reporting obligations, ensuring timely follow-ups with responsible officers for all statutory, internal/external reporting, and recurring tasks.Supporting the administration of the Electronic Document Management systems, including creating folders and organizing documentation.Coordinating the accommodation and travel arrangements for shared services Group staff as needed.Assisting with land-related matters such as title searches, land status investigations, and registering easements/land dealings with NSW Land Registry Services.Contributing to the insurance renewal process by liaising with other business units, gathering information, and performing data entry.Executing various governance support activities, including compliance audits, action tracking (internal/external audit, policy and procedure expiries), drafting and maintaining instruments of delegation and authorization, managing the Returns of Interest process, and providing staff training.Fostering positive, collaborative relationships with Business Support Officers across the organisation and serving as a backup for the Executive Assistant to ensure business continuity.Are you ready to catapult your career?
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APPLY.
To be considered for the position, it is mandatory that you submit your resume and upload a document that answers the selection criteria.
A satisfactory health assessment, including drug screening and a national police history check is a pre-requisite to an offer of employment.Note:
Council is preparing to relocate from Molesworth Street Lismore to Gallans Road Ballina in 2025.
Ballina has a regional airport and is characterised by great biodiversity, a laid-back lifestyle and is located 1 hour south of the Gold Coast airport and 2 hours north of Coffs Harbour.
We foster work-life balance through wellbeing initiatives and hybrid working based on operation need and if this is an applicant's preference.Shortlisting may commence as suitable applications are submitted.Rous County Council is committed to the principles of equal employment opportunity and diversity across our workforce.
Aboriginal and Torres Strait Islander people are encouraged to apply.
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