The Central Group within the National Indigenous Australians Agency has exciting opportunities for Executive Assistant roles in Darwin and Katherine. As an Executive Assistant, you will provide comprehensive executive and administrative support to Senior Executives.
Key duties and responsibilities include, but are not limited to: Deliver executive support including managing the diary and meeting arrangements of the Senior Executive Service officer.Coordinate meetings including drafting agendas, collation of papers, venue bookings, and catering.Prepare briefing packs, reports, and papers for committees.Build and sustain relationships in order to work collaboratively within the work area and other areas of the NIAA.Liaise with stakeholders and visitors of all levels, building good working relationships and providing a point of contact for assistance and general enquiries.Assist with finance activities, including procurement, credit card reconciliation, and compliance reporting.Apply sound judgment in providing executive and administrative assistance to Senior Executives.Solve problems that may be challenging yet broadly similar to previous situations and research solutions.Arrange, coordinate, and reconcile all aspects of domestic travel in line with relevant policies.Maintain records management systems in line with NIAA policies and procedures.Our Ideal Candidate Our ideal candidates will have:
Demonstrated professionalism, tact, discretion, and confidentiality.Well-developed interpersonal, oral, and written communication skills, and the ability to communicate effectively at all levels including with the senior executives.Well-developed organisational and time management skills, including the ability to manage a high volume of appointments, meetings, and emails.The ability to work flexibly in a changing environment and prioritise effectively.Capacity to take initiative and work with limited direction within set parameters.The ability to liaise confidently with a range of internal and external stakeholders.A positive attitude and commitment to continuous improvement, process efficiency, attention to detail, and quality assurance.A proven ability to develop, maintain, apply, and provide advice on procedures for administrative processes such as procurement, credit card management, travel arrangements, and records management.A proven ability to effectively collaborate and interact with individuals from diverse cultural backgrounds, fostering teamwork and achieving outcomes through adept problem-solving and influential skills.To be considered for an APS5 Executive Assistant role, you will also have:
Strong leadership and team management abilities, fostering a positive and productive work environment.The ability to mentor and support team development through training and ongoing professional guidance.What We Offer: We have exciting work with real purpose. We support the aspirations of First Nations Peoples—it's our driving force. Our work is transformational; you can follow your passion, shape your career, and make a difference.We value our employees —they're the heart of our Agency. Employees are supported and empowered to build their career. We are a diverse, inclusive, and passionate workforce with an emphasis on continuous cultural learning and tailored professional development.Our work relies on strong and trusted relationships — we build partnerships by being authentic, sharing information, and giving honest feedback. We collaborate with communities across Australia, all levels of government, and many other invested stakeholders.To be eligible for this position, you must be an Australian Citizen.The occupant must be able to obtain and maintain a Baseline Vetting (Protected) level security clearance, or hold a current security clearance of an appropriate level.The successful candidate will be required to be assessed through our pre-employment screening checks, such as an Australian Criminal History Check.How to apply: If this sounds like the opportunity you are looking for, we want to hear from you! Submit an online application through the NIAA Careers Page by 11:30pm AEDT, Monday 6 January 2025. How do your skills match this job?Sign in and update your profile to get insights.
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