Posted Thursday 31 October 2024 at 1:00 pm
Whether you're an experienced professional looking for the next step in your career, or a school leaver just starting out, UBT has plenty to offer.
Career Growth Opportunities : Be a part of a team that invests in your development with continuous learning and advancement possibilities. Collaborative Environment : Work closely with an inspired and aligned team in a supportive, dynamic workplace. Witness the impact of UBT : Experience firsthand how UBT positively impacts community businesses, driving growth and making a meaningful difference in business regionally. Are you a proactive, detail-oriented executive assistant, ready to make an impact and drive results? As an executive assistant at UBT, you will be the right hand of your manager, ensuring a seamless operation and allowing your executive to focus on high-impact initiatives. You'll play a crucial role in coordinating schedules, managing communications, and assisting with executing key projects that will drive company growth and, ultimately, customer impact.
Your responsibilities:
Calendar & Inbox Management: Manage the department manager's schedule, including prioritising and organising meetings, events, and appointments, coordinating meeting materials, and preparing agendas and minutes. Communication Support: Draft and manage emails and reports ensuring clear and effective communication. Project Coordination: Assist in planning, executing and tracking the progress of department projects and strategic activities. Travel Arrangements: Arrange travel bookings and itineraries and manage logistics for seamless travel. Documentation & Presentation: Prepare presentations, documents, and reports, ensuring accuracy and professional polish. Events: Coordinate and project manage department events. Confidentiality: Maintain a high level of confidentiality and react to sensitive information in a professional manner. Administrative Assistance: Provide additional support, including data management and expense reporting. Who we are looking for:
Experience: 2+ years in an Executive Assistant or similar role, ideally in a fast-paced environment. Experience in a professional services/corporate environment. Strong Organisational Skills: Ability to juggle multiple tasks, set priorities, and meet deadlines without compromising quality. Excellent Communication: Outstanding written and verbal communication skills with a professional, positive attitude. Tech-Savvy: Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint) and comfortable learning new tools. Attention to Detail: You're meticulous, ensuring nothing slips through the cracks and accuracy is maintained. Proactive & Flexible: Eager to take the initiative, adapt to change, and support the team wherever needed. High Levels of Discretion & Confidentiality: Ability to handle sensitive information with the utmost professionalism and care. Embraces an O21 Mindset: Adopts an ownership mindset and is empowered to change things for the better and make a difference. UBT is renowned as an inspiring place to work. It offers the balance of a rewarding career, community spirit and extensive opportunities to develop, travel and flourish. You'll find a supportive global team ready to help you reach your goals to be who you want to be. We're on a mission of creating possibilities – join the team that's making a difference.
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