PA, EA & Secretarial (Administration & Office Support) Full time Title: Executive Assistant to Tom Taplin.Start Date: Flexible, but no earlier than 3 February 2025.Location: 79 Jetty Road, Glenelg SA 5045.About Taplin:Taplin is a fourth-generation, family-owned real estate group managing over $2 billion in assets. Our portfolio includes some of South Australia's most iconic properties, as well as a diverse range of residential and commercial assets. Trusted by thousands, we deliver market-leading services and outstanding results for thousands of clients.Taplin is an investment house with divisions that include sales, property management, developments and investments. Our team set the benchmark, driven by a commitment to provide the highest possible service and return.Job Summary:Taplin is working through several future proofing initiatives to allow for continued growth and expansion. This role is pivotal for the company's internal advancement and ability to grow.We are seeking an experienced, highly skilled person to join our team in the position of "Executive Assistant to Tom Taplin". Your role will play a pivotal part in the ongoing company management and strategic direction and implementation of various tasks.The role will focus on protecting time and absorbing a large number of management administration tasks and admin upkeep of several development projects and business services.Key Responsibilities:Sourcing and presenting data into interpretable, insightful and actionable information.Taking informative yet concise minutes that are finalised and distributed quickly.Being a point of redirection for phone calls during meetings and events.High volume file management including file creation and their ongoing development.Converting reports into single file, easy to access reports.Planning, migrating and implementing new systems, structure and workflows.Drafting correspondence, document preparation and ad-hoc item preparation.Reconciliation of corporate credit card expenses.Urgent cover as necessary for the CEO's EA in instances of annual leave etc.Communication and task management.Skills & Requirements:Being a licensed agent or property manager is not a requirement for this role.Advanced computer and cloud understanding and background.Advanced touch-typing skills to allow naturally paced verbal dictation.Advanced understanding of the Microsoft 365 suite including Power Automate and Power BI.Ability to produce high quality and detailed word and excel documents.Capable of working in a busy and demanding environment with excellent time management.Experience in vetting requests.Ability to work independently and proactively.More about you:Previous EA or secretarial experience.Excellent prioritisation and organisational skills.Proven ability to multi-task.Ability to prioritise multiple tasks and manage deadlines.A strong client focus, and demonstrated ability to form enduring relationships with peers.An adaptable and flexible nature.Ability to deal with confidential information in a discrete manner.Resilient, respectful and takes exceptional initiative.High attention to detail across all work and record keeping.Ability to clearly and confidently communicate at all levels.A proactive self-starter with high levels of initiative.High level of energy and enthusiasm.Why Taplin:We are a proud family business that holds ourselves to the same account of those biggest publicly listed companies. Our motivation for client success is second to none and we go above "the norm" to ensure the best result for all, every time.Nearly 100 years in the making, Taplin has no finish line. We have a secure, engaged and supportive team of industry leaders. We continually look to improve their roles as we implement our broader vision and expansion plans into the years ahead. Our retention speaks volumes about our culture.
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