Casual Executive Assistant position within the Sydney School of Architecture, Design and Planning Use your extensive administrative and organizational skills to support the Head of School & Dean HEO6 Step 1 $68.08 per hour + 11.5% superannuation About the opportunity The University of Sydney, School of Architecture, Design and Planning is seeking an Executive Assistant to provide the full suite of professional executive support services to the Head of School and Dean and manage the administration of the office in a timely and effective manner, ensuring the specific needs and day-to-day requirements are managed in highly efficient and effective manner.
As the first point of contact representing the Head of School and Dean, this role requires extensive administrative and organisational skills in order to manage a high volume of activity as well as client service skills, tact, and diplomacy.
Key to the success of the incumbent is their ability to manage and prioritise matters bought to the Head of School and Dean's Office.
When required, the Executive Assistant will provide support to the School General Manager and other member of the Executive on a needs basis.
Your key responsibilities will be to: provides broad, high level professional executive support and effectively manage the general day to day office operations and administration activity.
manage the Head of School and Dean's diary as well as organizing travel when required build and manage effective working rapport with key stakeholders and staff across the University ensure quality application of, and compliance with, University administration policies and procedures undertakes ad-hoc projects and other activities as required About you administrative experience in a tertiary organisation, working knowledge of academic institutions, structures and the higher education sector (preferred) proficient time and workload management skills with demonstrated ability to prioritise effectively.
Manage multiple tasks meet deadlines and achieve required outcomes with keen attention to detail, and a demonstrated self-starting approach to work.
excellent verbal and written communication skills including the ability to engage in independent consultation with a wide range of staff in a large complex organisation and, as appropriate, with external parties.
excellent interpersonal, relationship building and influencing skills with the ability to engage effectively with a range of stakeholders whilst ensuring a strong client focused outlook demonstrated ability to progress initiatives and achieve objectives working within broad guidelines and directions with minimum supervision.
experience in supporting committees, including the timely and accurate preparation of agendas and minutess, and maintaining action items maintenance, revision and improvement of effective administration systems and practices, including correspondence, filing and records management.
working knowledge of software programs such as Concur, and content management systems such as SharePoint (preferred) Sponsorship / work rights for Australia Please note: Visa sponsorship is not available for this position.
For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.
Pre-employment checks Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University.
Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements.
If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.
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We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve.
We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ+.
We welcome applications from candidates from all backgrounds.
We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer.
Find out more about our work on diversity and inclusion.
How to apply Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.
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For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Mari Lewis , Recruitment Operations by email to ****** The University reserves the right not to proceed with any appointment.
The University of Sydney Applications Close Thursday 26 September 2024 11:59 PM
