Executive Assistant to the Chief Product & Distribution Officer (CPDO) About the role Join the team as an Executive Assistant (EA) and play a pivotal role in Youi's growth by delivering top-tier administrative support to our Chief Product & Distribution Officer (CPDO). Your efforts will help keep the day-to-day running smoothly while providing outstanding service across the business.
In this role, you'll be a key player in ensuring the Product & Distribution Department operates like a well-oiled machine. You'll manage forward planning, coordinate Board and internal committee papers, take minutes, prepare presentations, and keep everything on track for Exco and Board deadlines.
You'll also be the go-to for managing the CPDO's diary, nurturing relationships with internal and external business partners, and maintaining a high level of communication, initiative, discretion, and confidentiality.
To thrive in this role, you'll have excellent people skills, a sharp eye for detail, and be an organisational pro. You'll need to be flexible and adaptable, keeping tabs on a wide range of tasks and priorities with ease.
If you're ready to excel in a dynamic, fast-paced environment, this role is for you.
Ways of working This position is based at our HQ on the Sunshine Coast.
We operate with a hybrid approach, requiring office presence from Tuesday to Thursday, while offering the flexibility to work remotely on Mondays and Fridays.
Key priorities Oversee key matters for the CPDO, ensuring timely responses and sound judgement. Prepare agendas, minutes, and follow up on action items from meetings attended by the CPDO. Assist in compiling ELT presentations, reports, and Board/Management submissions. Manage deadlines for Product & Distribution submissions to key committees. Coordinate and finalise the Product & Distribution section of the quarterly Business Report. Facilitate communication between the CPDO and senior leaders, Exco, and stakeholders. Provide high-quality administrative support and manage the CPDO's calendar and competing priorities. Track and follow up on key actions, deadlines, and project inputs. Handle travel bookings, expense reconciliation, and office supply management. Foster collaboration with leadership and assist fellow EAs as needed. Support audit activities, governance communication, and vendor governance administration. About you Proven experience as a C-suite EA or similar executive administrative role in a corporate setting (preferred, but not essential). Strong proficiency in MS 365 applications, including Outlook, Word, and PowerPoint. Skilled in managing video conferencing setups. Solid understanding of corporate governance principles, with experience coordinating board packs or papers (highly regarded). Exceptional ability to compile and record agendas and minutes with accuracy. Excellent communication skills, both written and verbal, with strong grammar proficiency. Experience in organising workshops, seminars, or related events. Basic finance knowledge for budgeting purposes. High level of integrity and professional accountability. Highly efficient and skilled in organisational management. Relevant business and/or governance qualification (preferred but not essential). How to apply We would love the opportunity to get to know you better, but we know it works both ways. Get to know a little more about us at youi.com.au and click to take that next step.
Youi is a part of the Circle Back Initiative, and we commit to responding to every application via our Talent Management Software.
Our Internal Talent Acquisition team exclusively manages all hiring processes, and we do not accept unsolicited resumes directed to hiring managers.
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