Executive Assistant To The Chief Executive Officer (Ceo)

Executive Assistant to the Chief Executive Officer (CEO) Permanent/Full Time position Access to Council's Variable Working Hours The advertised salary is based on the grade of the position, comprising of 4 steps within the range shown.
Duties
Reporting directly to the CEO, the focus of this position is to:

Provide comprehensive administrative support to the CEO, including all secretarial functions, managing calendars, scheduling meetings, coordinating travel arrangements, and handling correspondence. Ensure that the CEO's schedule and priorities align with the goal and objectives of the organisation. Coordinate requests for information from internal and external stakeholders and provide a professional and customer responsive first point of contact for all enquiries. Management of the operational administrative functions of the Executive Office, ensuring appropriate workflow, work processes and practices, training and supervision. Preparation of correspondence and documents including letters, emails, agendas, minutes, reports, presentations and papers and ensure all relevant documents are circulated to appropriate people in a timely and meaningful manner.  Skills & Experience
In order to be successful in the position, you will possess:
Certificate IV in Business Administration or similar and / or extensive experience in Executive Assistant/Secretarial/ Office management Current Class C Driver's License Proof of Australian residency or citizenship, or authority to work in Australia (visa) About Shoalhaven City Council
Shoalhaven City Council is a dynamic organisation serving a large and diverse community; limitless opportunity exists for an exciting and rewarding career. The Shoalhaven is located just 2 hours from Sydney and 2.5 hours from Canberra. The Shoalhaven is home to 104,000 people and comprises of 49 unique towns and villages. It is a place of great natural beauty and offers an enviable lifestyle and positive work-life balance.
Benefits
We are committed to creating a positive culture and strong team environment, and offer a range of benefits:
Generous Leave Entitlements Long Service Leave After 5 Years Remote Working Arrangements Fitness Passport Novated Lease Arrangements Discounted Private Health Insurance Training and Development Programs How to Apply
You will be required to submit an online application by attaching your resume (please ensure you submit in Word or PDF format) and respond to questions regarding general information about you. In addition, you will be required to demonstrate how you satisfy the requirements of the position by answering the below questions relevant to the essential criteria as outlined in the job advertisement .
For more information on the application process, please visit how to apply on Council's website .
At Shoalhaven City Council our corporate core values are Collaboration, Adaptability, Integrity and Respect. Please choose one value and advise how you have enacted this value in a professional setting . Please list the relevant qualifications and experience you hold. Briefly describe the relevant technology and software you have experience using. What experience do you have preparing formal documentation? i.e. letters, reports etc How do you effectively manage your time and ensure deadlines are met? Contact: Joel Vardareff – Senior Human Resources Business Partner – 04 4429 5485
Applications Close: Wednesday, 1st May 2024  (at Midnight)
Shoalhaven City Council is an equal opportunity employer committed to embracing diversity and inclusion, and encourages applications from people of all ages, abilities and backgrounds.
When your application has been submitted completely, you will receive a confirmation email.
Vacancy Description - Job Description - EA to the CEO - S10145.pdf (145 kB)
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Privacy and Integrity Statement Introduction
The following statement is important and should be read carefully.
This statement summarises how Shoalhaven City Council collects, uses and manages personal information when carrying out recruitment activities. It also outlines the existence of various pre-employment checks that Shoalhaven City Council conducts to ensure that information provided by applicants is true, accurate and complete.
This statement is in addition to, and should be read in conjunction with the Shoalhaven City Council Privacy Policy.
Collection
Shoalhaven City Council collects personal information from you in relation to current or future employment opportunities with our organisation. Your personal information can be collected at any stage of our recruitment process.
Use
Shoalhaven City Council will use the personal information you provide to assess your suitability for current or future employment opportunities with us. Your details will be stored in our database of candidates where they may be accessed in the future if your qualifications, skills or experience match a potential vacancy.
Your personal details may be disclosed to people within Shoalhaven City Council, to referees nominated by you, to your former employers and to any organisations that Shoalhaven City Council engages to assist us with our recruitment process.
Application
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At any time you can access your account on the Shoalhaven City Council recruitment web site to update your personal information and your resume, to ensure that the information we hold is complete, accurate and up-to-date.
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Council take significant measures to protect the database from access by unauthorised people. It is your responsibility to ensure that you keep your login details secure to prevent unauthorised access to your account.
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Unless instructed otherwise Council generally will keep the data provided for up to six years from the time the data was last provided or updated. However, you may remove your personal information from our database at any time by closing your account, or by instructing us to remove it.
Integrity
The integrity of the Shoalhaven City Council brand is of fundamental importance to our clients, our people and the communities in which Council operate. To protect our integrity Shoalhaven City Council carries out a number of pre-employment checks as part of our recruitment process. These checks may include some or all of the following:
Reference checks with previous employers
Employment history verification
Federal police criminal record
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Identity check
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I have read and understand the Privacy and Integrity Statement and the Shoalhaven City Council Privacy Policy.
I confirm that all the information that I have provided as part of my application for employment with Shoalhaven City Council is true, accurate and complete. I accept that any false, misleading, inaccurate or incomplete information that I provide may lead to my application for employment being rejected, or to an offer of employment being withdrawn or to my dismissal from employment with Shoalhaven City Council.
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