PA, EA & Secretarial (Administration & Office Support)
We're looking for an experienced and proactive Executive Assistant to provide high-level administrative and secretarial support to the CEO, Executive Team, and work closely on activities with the Board.
Based out of our Yarraville office, you will find yourself working with a supportive and passionate CEO and Executive team. This role will focus on ensuring the smooth operation of the CEO's office with regard to diary and email management, travel bookings, meeting coordination and minutes whilst also managing the expectations that internal and external stakeholders may have on the CEO's activities and availability.
This role offers you a unique opportunity to be involved in all pillars of a close knit and purpose driven organisation. If you are ready to utilise your strong EA skills, thrive in a high energy environment and share our vision of healthy food for all Victorians - we would love to hear from you!
Why Foodbank: We've been putting meals on the table for vulnerable Victorians since 1930. Meeting them where they are, on their terms, with solutions they need. Not only do we provide food to over 450 charities so they can feed their communities, but our direct distribution of free food is growing at a fast rate. From our 18-metre supermarket on a bus and Farms to Families fresh food regional markets, to our School Breakfast Club Program which now services over 1,000 Victorian schools, our coverage is expanding.
Why we're right for you: You'll join a passionate team based in Yarraville, Melbourne where the community is at the core of everything we do, and people always come first. Our mission is critical, our vision is bold, and our plans are ambitious. You know that cliché 'no two days are the same'? Ours is more like 'no two hours are the same.'
What you'll do: Manage the CEO's diary and schedule, including scheduling meetings as directed by the CEO and by using own discretion. Provide assistance for CEO activities, including ensuring appropriate support materials are available for meetings, agenda preparation, taking meeting minutes, and coordinating and supporting CEO led engagements or events. Provide advanced administrative and operational support to the CEO, monitoring, screening and responding to phone calls and email communications. Assist with diary and scheduling for the Executive team. Provide assistance to the Company Secretary with Board and Committee meetings. Assist with the preparation of presentations, reports, communications and other critical documents. Manage travel, accommodation, expense management, and CRM updates inline with relevant policies. Provide assistance for Board related activities including, maintaining and updating the Board portal. Develop strong relationships with internal and external stakeholders. Ad hoc administrative support as required from the CEO. Why you're right for us: At least 3 years' experience in providing support at a senior or C-Suite level, experience within a not-for-profit or similar organisation is a bonus! Relevant tertiary and/or TAFE qualification or equivalent work experience. Proficient across the full suite of MS Office Suite, with the ability to learn and adapt to new systems. Excellent communication and interpersonal skills, with the ability to liaise effectively with stakeholders at all levels. A proactive and adaptable approach, with the ability to work independently and as part of a team. Strong organisational and time management skills, with the ability to multitask and prioritise effectively within a fast-paced environment. Demonstrated discretion and confidentiality when handling sensitive information. We can offer you: Access to salary packaging benefits to increase your take home pay. Staff satisfaction rates above 80%. An organisation focused on employee wellbeing. Supportive team environment that embraces change and innovation. Keen to apply? Please review the Position Description on our website in the 'Careers' section at and get to know us before you apply. Applications to include an up-to-date resume and cover letter telling us why this is the role for you. Ensure you hold and maintain a current driver's license and be prepared to drive. A willingness to undertake a criminal record check is required. Must have permanent working rights with no restrictions in Australia. #J-18808-Ljbffr
