PA, EA & Secretarial (Administration & Office Support)
Full time
ADG is an Australian employee-owned national engineering consultancy, offering our multi-sector client base structural, temporary works, civil & infrastructure expertise.
Our team is multi-disciplinary and works to a philosophy of genuine collaboration to provide creative yet practical engineering solutions.
About the Role We are excited to invite an Executive Assistant to join our dynamic corporate team at ADG.
In this pivotal role, you will report directly to the Chief Executive Officer (CEO) and play a crucial part in driving the company's strategic initiatives.
Your primary responsibilities will include:
Effective Planning and Coordination: Organise and prioritize the CEO's schedule to ensure optimal time management and focus on key objectives.Organisational Support: Provide comprehensive administrative support, facilitating smooth operations and communication within the Senior Leadership Team.Strategic Alignment: Assist the CEO in executing the company's strategies and targets, ensuring alignment across various projects and initiatives.Key Accountabilities Supporting the Chief Executive Officer (CEO) to provide support to the Senior Leadership Team (SLT) as directed to ensure that company goals and objectives are accomplished, and operations run efficiently.Act as a liaison between the CEO and internal/external stakeholders.Manage confidential information with discretion and professionalism.Support the CEO in preparation and coordination of Board presentations and documents.Maintain and refine internal processes that support our senior leaders, coordinating internal and external resources to expedite workflow.Liaise with internal and external senior leaders on various projects and tasks.Draft and proofread documents ensuring they reflect the CEO's tone and style.Plan and orchestrate work to ensure our senior leaders' priorities are met, organizational goals are achieved, and best practices are upheld.Manage the CEO's time commitments and diary to ensure urgent matters are prioritized and make the most efficient use of resources.Collaborate with the business to identify process improvements and maintain the efficiency competitiveness of the business.About the Person As the Executive Assistant to the CEO, you will play a pivotal role in ensuring the efficiency and effectiveness of our operations.
You will be the right hand to the CEO, managing their schedule, facilitating communication, and coordinating key projects.
Your organisational skills and attention to detail will be crucial in helping the CEO focus on strategic initiatives while you handle day-to-day administrative tasks.
This role requires a proactive individual who thrives in a fast-paced environment and is committed to maintaining the highest level of professionalism and confidentiality.
Skills & Experience Bachelor of Business Administration or Diploma in related field (Advantageous)A minimum of five years' corporate Executive Assistance experience (preferably in the engineering/construction industry)Proven commercial skillsDemonstrated ability to multi-task and work in a fast-paced office settingDemonstrated high level of professional judgement in complex and sensitive matters.A proven team player with exceptional interpersonal skills.Proven ability to cope with conflict and stressful situations.Advanced level skills with MS Office.What's in it for you? At ADG, we believe that professional growth is essential for both individual and organizational success.
As an Executive Assistant, you will have the unique opportunity to immerse yourself in all facets of design and project delivery.
Our commitment to your development means you will gain exposure to diverse projects, collaborate with talented individuals, and enhance your skillset in a dynamic environment.
In return for your dedication to this role, you will be rewarded with: Competitive salary packageFlexible work environmentFree parking available (near office)Birthday Leave after 12 months of serviceFive weeks annual leave after 5 years of serviceADG promotes an Equal Employment Opportunity workplace.If you want to be part of our team, please contact us via the 'apply online' button below and include your resume and a cover letter which outlines your suitability for the role.
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