Executive Assistant To Principal

Location: Melbourne | Southern Metropolitan
Job type: Full time / From 15/07/2024 - 20/12/2024
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 1419802
Selection CriteriaSC1.Demonstrated high level of written, oral communication skills and interpersonal skills, with an ability to relate effectively, sensitively and confidentially with a range of stakeholders.
SC2.Demonstrated ability to work autonomously and with initiative to ensure the continuous, efficient and professional operations in the work environment, and to work proactively in a team to enhance work systems, practices and relationships.
SC3.Demonstrated highly proficient use of DET software systems and other computer software eg: MS Office (word, excel, publisher, outlook, powerpoint), Google Docs.
SC4. Demonstrated experience in working with multiple priorities in a fast-paced environment, and a proven ability to adapt to change quickly when required.
SC5.Highly developed organisation skills with a demonstrated ability for effective time management, establishing priorities, procedures and guidelines relating to the work area.
SC6. Demonstrated commitment to professional learning and growth for both self and others.
Role [Attendance requirement for this position]
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities Responsibilities may include but are not limited to:
· Provide administrative support to the school including the preparation of correspondence, reports, memoranda, notices, routine letters, and invitations on behalf of the school 
· Assist in the preparation of reports and presentations including proofing and editing
· Prepare research and/or gather relevant data on specific directed topics to enable the principal to respond to issues and/or write reports
· Compile agendas, assemble papers for meetings, and distribute to members
· Act as minute secretary for Executive Team and meetings as directed by the Principal
· Manage the Principal¿s calendar of appointments, keeping the Principal well informed of upcoming commitments and responsibilities
· Assisting to organise special events such as presentation nights
· Organise catering when required for special events, meetings and staff functions
· Coordinating conference and associated bookings for the Principal and Assistant Principals
· Maintain high level of confidentiality
· Highly proficient with MS Office (Outlook, Word, Excel Publisher and PowerPoint) and Google Docs
· Ability to work autonomously and as part of a team
· Strong attention to detail, organisation, time management and communication skills.
· Provide other administrative duties as required by the Principal, Assistant Principal or Business Manager
Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines ).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via ******
Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
All staff employed by the department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Please ensure that your application includes:
A resume including relevant experience as well as personal details (name, address and contact numbers, business and home) A section addressing the selection criteria and the requirements for application under the Who May Apply section Names and contact numbers (telephone and email if possible) of two referees who are able to attest to the claims made in your application. Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.
Conditions of Employment All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx Location Profile Ramlegh Park Primary School is located on 3.5 hectares of land in Clyde North. It was established in 2020 with 477 students starting in 2021 across all year levels and finishing off the year with over 540 students, and we currently have 1300 Students in 2024. The school has an Early Learning Centre next door and will work together through transition programs for the benefit of the students. 
The school grounds have been landscaped with native trees and shrubs whilst the buildings are brand new. There are 2 main learning areas that are architecturally designed for modern 21 st  Century learning. The learning spaces are flexible and allow for a variety of teaching opportunities that best suit the student¿s needs. The Administration building also includes a Library, Art room, Food Technology room and Science room. A full sized gym with basketball court, music room and canteen completes the modern facilities that make up  Ramlegh Park  Primary School.
Ramlegh Park Primary School strives for high academic learning for all students and uses the Victorian Curriculum which describes what students should learn from Foundation to Year 10. Ramlegh Park Primary School places a strong emphasis on Literacy and Numeracy with specialist subjects in Physical Education, Outdoor Education, The Arts, STEM and integrates AUSLAN as our language. 
Student wellbeing is supported using School Wide Positive Behaviours and the 6 Competencies of learning (Character, Citizenship, Communication, Critical Thinking, Creative Thinking and Collaboration) which will be woven through all aspects of school life. Students use the Zones of Regulation to assist with expressing their feelings and developing strategies for the behaviours.
Overarching all aspects will be a culture of PLC with an expectation that all stakeholders will learn together for full implementation of a professional learning community approach. Integrated planning and delivery, reflecting on the impact of teaching practice, professional interaction and activation of student voice using evidence-based, high impact teaching strategies are all central to the educational vision. Students and Teachers will use technology for teaching and learning in a sustainable 21st Century educational environment.
APPLICANTS: Please include your name in the title of your attachment/s. Please place your name on each page of the application and combine your CV and your application responses into one PDF document. Applicants should provide contact details of 3 referees, including email and phone numbers. Referees other than those nominated may be contacted. Position descriptions are reviewed regularly by the Principal and may change with consultation, to support the SSP, school needs and growth.
Full time / From 15/07/2024 - 20/12/2024

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