EXECUTIVE ASSISTANT TO MANAGING DIRECTOR Executive Assistant to Managing Director Melbourne, Inner-eastern suburbs Permanent, full-time Salary to $140k plus super About the employer This dynamic presence in the Australian market offers a culture valuing innovation, quality, inclusivity, and respect. Known for its commitment to sustainability, contributions to the community, and family-like team environment, this employer offers a uniquely passionate and energetic workplace. Currently seeking a confident, savvy and driven Executive Assistant to provide Business Partner support to the Managing Director.
About the position This role is pivotal in shaping the success of the Managing Director (MD), ensuring seamless operations, and efficient time management in all tasks.
As a trusted business partner, you'll collaborate closely with the MD, acting as a gatekeeper, advisor, and facilitator for maintaining a strategic focus. Employing your exceptional organisational skills, keen eye for detail and people-centric approach, you'll easily stay one step ahead of your leader's every need. Able to cope with the dual demands of being a tactical thinker, alongside providing personal support duties for your leader's many lifestyle requirements, your flexible and proactive approach will be front and center.
As an astute, experienced and confident communicator, you'll thrive in this busy and vibrant culture, enjoying new challenges and the ability to influence this purpose-led and change-making organisation.
Position responsibilities providing Business Partner-level advice to advance strategic outcomes for your MD
coordinating inbound and outbound correspondence in a professional and timely manner, including preparation of briefs and responses as required
providing quality and timely administrative support
preparing daily packs including meeting agendas and briefs
managing a busy diary to ensure time is spent on key priorities, gatekeeping numerous daily requests to maximise productivity
managing agendas, minutes, and actions registers ensuring task tracking, completion, and reporting for all meetings, including Advisory and Board meetings
building positive relationships with internal and external stakeholders to coordinate enquiries, ensure effective communication flow, and provide high quality advice
maintaining various electronic filing systems to ensure ease of access
arranging catering for meetings, or for your leader, as required
providing administrative and diary management support to the Finance Director on an adhoc basis
managing national and international events
coordinating all aspects of domestic and international travel arrangements
assisting with various other personal matters and errands as needed
Qualities you'll need to succeed a flexible, proactive approach to adapt to changing priorities with a positive attitude
strength of character to provide direction to your leader as needed
a confident, resilient and mature mindset, demonstrating effective judgment, initiative and common sense
mature and people-centric communication style
highly developed organisational skills and self-motivated work ethic
proven superior level of discretion, confidentiality, and personal integrity
superior ability to anticipate needs and make proactive decisions
the ability to work effectively both autonomously and as part of a team
outstanding written and verbal communication skills
P referred skills and experience minimum 7 years' experience supporting C-suite executives
strong proficiency in Microsoft Office
Business Partner role Purpose-led, friendly, energetic culture Lovely MD Salary to $140K plus super negotiable NOTE: PLEASE EMAIL YOUR CV AND COVERLETTER IN WORD FORMAT TO ******
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