EXECUTIVE ASSISTANT TO MANAGING DIRECTOR Executive Assistant to Managing Director Melbourne CBD and south-eastern suburbs Permanent, full-time Salary up to $130k, plus super About the employer This Australian-owned company is a dynamic and forward-thinking presence in brand development for the retail sector. Managing a diverse portfolio, this company prides itself on its ability to quickly adapt to the changing needs of the market.
Driven by a culture of thought-leadership, continuous improvement and a commitment to excellence, this exciting team is seeking an Executive Assistant to work on a face-to-face basis in their two Melbourne locations.
About the position As a confident and self-sufficient Executive Assistant with a strategic mindset, you'll enjoy the autonomy and responsibility on offer within this newly-created role based across two office locations.
Supporting the busy Managing Director in achieving his strategic goals, you'll understand the need for proactive decision-making and self-directed activities. Your leader will appreciate the value you bring, being assured of your skills in acting as gatekeeper to his schedule, managing his responsibilities across multiple Boards, and aiding his accountability in meeting business objectives.
In return, you'll appreciate the freedom to shape this role as you see fit, within this progressive and family values-led business. Crucially, you'll have the space to influence direction, be the voice of the team, and to share new ideas.
Position responsibilities collaborating with management and directors to enable efficient and effective delivery of strategic goals
recognising process improvement opportunities, and implementing as needed
supporting Board and executive meetings through preparing minutes, briefing notes, agendas and reporting
assist with management of extensive investment portfolio
managing your leader's diary appointments and logistics, to proactively schedule, organise, and prioritise meetings
providing quality and timely administrative support
coordinating all aspects of domestic and international travel arrangements
researching and managing a range of projects to deliver within agreed timeframes
coordinating inbound and outbound correspondence in a professional and timely manner, including preparation of briefs and responses as required
Qualities you'll need to succeed a strategic mindset to identify continuous improvement opportunities and drive excellence
highly developed organisational skills and self-motivated mindset
ability to develop collaborative and influential relationships with internal and external stakeholders
outstanding attention to detail
mature, ethical, and respectful communication style
exceptional level of integrity, discretion, and loyalty in all matters
a flexible approach to adapt to changing priorities with a positive attitude
superior ability to anticipate needs and make proactive decisions
the ability to work effectively both autonomously and as part of a team
superior written and verbal communication skills
Preferred skills and experience/requirements minimum 5 years' experience supporting C-suite executives in a mid-sized organisation
strong proficiency in Microsoft Office
must be able to travel between office locations ie Melbourne CBD & Hallam
parking provided
positive, open and honest culture with a family feel
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