Executive Assistant to Managing DirectorA national Financial Planning and Accounting group.
Luxurious head office in Upper Mt Gravatt with multiple sites throughout Australia.
The company was born from a passionate desire to develop liberating, life-long financial strategies for clients.
Established in 1984, they have a long history of success and are today recognised as a true market leader and a trusted name in financial planning and accounting services.
As a privately owned business, they are dedicated to exceptional standards in customer service and working closely with clients from all walks of life to help them realise their financial potential.
Role Overview: As the Executive Assistant to the Managing Director, you will play a crucial role in managing the day-to-day operations of the office.
You will provide comprehensive administrative support, coordinate meetings, and handle sensitive information with discretion.
The ideal candidate will be highly organized, detail-oriented, and possess excellent communication skills.
Key Responsibilities: Executive Support: Provide high-level administrative support to the Managing Director, including calendar management, scheduling meetings, and coordinating travel arrangements.Communication: Act as the primary point of contact between the Managing Director and internal/external stakeholders.
Manage correspondence and ensure timely responses to inquiries.Meeting Coordination: Organise and prepare materials for meetings, including agendas, presentations, and reports.
Attend meetings as needed and take detailed minutes.Project Management: Assist with special projects and initiatives, ensuring deadlines are met and deliverables are achieved.Office Management: Oversee the smooth operation of the office, including managing existing staff, ensuring the office runs smoothly, and handling confidential information with the utmost discretion.Client Interaction: Maintain and build professional relationships with clients and partners, providing exceptional service and support as required.Qualifications: Bachelor's degree or equivalent experience in business administration or a related field.Minimum of 5 years of experience as an executive assistant or in a similar role.Proven ability to manage multiple priorities, work under pressure, and meet tight deadlines.Exceptional organizational and time-management skills, with a keen attention to detail.Strong written and verbal communication skills, with the ability to interact effectively with senior executives and clients.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software and tools.Discretion and professionalism in handling confidential information.If you are a motivated, organized, and detail-oriented professional with a passion for providing top-tier executive support, we would love to hear from you.
Apply today to become a key player in the team and contribute to the success of our firm.
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