Executive Assistant to Managing Director CIBWestpac Banking Corporation, Sydney, Australia
Job Description Executive Assistant role supporting the Managing Director Corporate & Institutional BankPeople leadership responsibilities for a team of office/admin supportSydney based - hybrid workingExcellent opportunity to propel your breadth of C-suite EA expertise at WestpacHow will I help? As an Executive Assistant to the Managing Director CIB, you will proactively manage and prioritise the diary, emails, and tasks to ensure all deadlines and business deliverables are met. You will leverage your significant breadth of experience in planning and organising your executive, coupled with your confidence for managing competing tasks and stakeholders. You'll oversee a team of office/admin support and be entrusted to get things done.
Central to the role, there are 5 key areas of responsibility: Direct support: Proactively manage and prioritise the MD's diary, emails, phone calls, set tasks, and adhoc tasks to ensure all deadlines and business deliverables are met.Collation of documents/packs for meetings - management of travel packs and organisation of itinerary for internal and external meetings (offshore and domestic).Composing correspondence - letters, memos, emails.Effective delegation and initiating assistance as appropriate with respect to incoming requests.Collaboration in the office is generally three-plus days each week, with flexibility as required.Leadership: People leader to seven Team Coordinators, and being the senior admin team member for the broader support team.Leading compliance and other activities to ensure adherence with regulatory, legal, and business requirements.Business Support: Coordination of functional leadership team meetings, including agenda preparation and collation of materials.Coordination of travel arrangements and accommodation for the MD CIB.Providing regular reporting via People HQ, compliance reporting for the team, development plans, sick/annual leave monitoring.Expense management: Expense planning and management, including processing, reconciling, and approving accounts, payments, and reimbursements.Communication: End to end responsibilities for internal CIB wide communications - including fortnightly newsletter and ad hoc communications as required.Handling requests for information and managing distribution lists.What do I need to succeed in this role? The ability to build excellent working relationships across the EA and Admin network of CIB, WIB & Westpac.High attention to detail coupled with a strong delivery focus.Tenacity and exceptional organisational and time management skills.Sound judgement, intuition, and logical thought processes to troubleshoot and provide proactive solutions.Functional people leadership experience for Team Coordinators and senior admin.How do I apply? Start here. Just click on the APPLY or APPLY NOW button.
At Westpac, we're all about creating a supportive culture and ensuring our workplaces, branches, products, and services are accessible and inclusive for everyone. If you're interested in discussing workplace flexibility, please feel free to mention it in your application.
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