Executive Assistant role supporting the Managing Director Corporate & Institutional Bank People leadership responsibilities for a team of office/admin support Sydney based – hybrid working Excellent opportunity to propel your breadth of C-suite EA expertise at Westpac
How will I help? As an Executive Assistant to the Managing Director CIB, you will proactively manage and prioritise the diary, emails, and tasks to ensure all deadlines and business deliverables are met.
As a seasoned Executive Assistant, you will have instant impact by leveraging your significant breadth of experience in planning and organising your executive, coupled with your confidence for managing competing tasks and stakeholders.
You'll be the ears and eyes on the ground, and with natural people leadership qualities, you will oversee a team of office/admin support and be entrusted to get things done. You'll be well known for your passion for strong customer and colleague experience too. Additionally, your ability to efficiently enable your executive to be fully prepared and briefed, using your skills to forward plan, manage stakeholders, and coordinate a complex schedule will be critical.
Central to the role, there are 5 key areas of responsibility: Direct support: Proactively manage and prioritise the MD's diary, emails, phone calls, set tasks, and ad hoc tasks to ensure all deadlines and business deliverables are met, providing appropriate follow-up where necessary. Collation of documents/packs for meetings – management of travel packs and organisation of itinerary for internal and external meetings (offshore and domestic). Composing correspondence - letters, memos, emails. Effective delegation and initiating assistance as appropriate with respect to incoming requests. Collaboration in the office is generally three-plus days each week, with flexibility as required. Leadership: People leader to seven Team Coordinators, and being the senior admin team member for broader support team. Leading compliance and other activities to ensure adherence with regulatory, legal, and business requirements. Business Support: Coordination of functional leadership team meetings, including agenda preparation and collation of materials, end-to-end coordination of offsites including booking venues, distributing invitations, collating replies, liaising with venue teams for catering and accommodation requirements, program development and leading arrangements with both internal and external speakers. Coordination of all-in-team meetings, including agenda management, booking meeting rooms, preparation of materials as required, and being the key 'on the ground' support on the day. Coordination of travel arrangements and accommodation for the MD CIB. Providing regular reporting via People HQ, compliance reporting for team, development plans, sick/annual leave monitoring, staff movements, ensuring performance appraisals completion at half-yearly and yearly for all team members within the prescribed timeframes. Expense management: Expense planning and management, including processing, reconciling, and approving accounts, payments, and reimbursements. Supporting and obtaining expense, travel, contract, and other required approvals from the MD CIB. Communication: End-to-end responsibilities for internal CIB-wide communications – including fortnightly newsletter and ad hoc communications as required. Handling requests for information. Managing distribution lists. Composing correspondence - letters, memos, emails. What's in it for me? You'll be a valuable member of the MD's leadership team. You'll also work broadly with 8 direct leaders within the business, help drive the team culture and work from deep intuition to execute on tasks with the implicit trust given to you by the MD CIB.
You'll also keep growing your career, backed by a fantastic team of people with a can-do, supportive structure. Whatever shape your family takes, we offer generous paid and unpaid parental leave for your nominated primary and support carers. This includes leave to organise adoptions, surrogacy, and foster care arrangements. And we'll pay your super contributions while you take all the time you need to get your new family settled.
What do I need to succeed in this role? The ability to build excellent working relationships across the EA and Admin network of CIB, WIB & Westpac. High attention to detail coupled with a strong delivery focus to enable success of the team. Tenacity and exceptional organisational and time management skills tempered with the ability to prioritise, pivot, triage and respectively push back when needed. Sound judgement, intuition, fresh perspective and logical thought processes to troubleshoot and provide proactive solutions to ensure a smooth day-to-day for the MD and the broader team. Functional people leadership experience for Team Coordinators, and senior admin. What is it like to work in this team? With twice weekly catch ups with the MD CIB, ability to implement new ideas to boost team culture and ways of working, you'll be working with a collaborative team of passionate people with a shared ambition to make a difference for our customers, our communities and each other. At Westpac, making a difference means creating impact, unlocking our own and each other's passions, and transformative success stories to create better futures together.
As well as competitive remuneration and a great culture, the Westpac family will give you access to a wide range of employee benefits to help you manage your priorities - whether that means family life, work/life balance, ambition to grow or all the little perks in between.
We'll empower you to shape your career path. Through personalised upskilling, mentoring, and training opportunities, you're in control of where you start and how you'll grow.
As an equal opportunity employer, we are proud to have created a culture and work environment that values diversity and flexibility – and champions inclusion.
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At Westpac, we're all about creating a supportive culture and ensuring our workplaces, branches, products, and services are accessible and inclusive for everyone—our customers, employees, and the wider community. If you're interested in discussing workplace flexibility, please feel free to mention it in your application.
We invite candidates of all ages, genders, sexual orientations, cultural backgrounds, people with disabilities, neurodiverse individuals, veterans and reservists, and Indigenous Australians to apply. If you have questions about the recruitment process, please email ******.
Do you need reasonable adjustments during the recruitment process?
We can provide reasonable adjustments for individuals with disabilities and/or neurodiversity. If you require an adjustment to be made during the recruitment process at any stage, please email ******.
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