Executive Assistant To Head Of Mission

Embassy of the Republic of Kosovo in Canberra
JOB VACANCY
Job Title: Executive Assistant
Workplace: Embassy of the Republic of Kosovo in Canberra, Australia
Contract Timeline: One year (with renewal opportunity) with a work probation period of 3 months.
Application deadline: 03 October 2024
Duties and Responsibilities:
Under the supervision and responsibility of the Head of the Diplomatic Mission, performs duties and responsibilities as follows:

Provide phone and reception service
Maintain the official agenda of the Head of Mission and diplomatic staff
Manage the daily administrative correspondence and draft documents upon the request/instruction of the HoM / diplomatic personnel
Maintain records of the mission's personnel files, as well as the mission's administrative and essential files
Arrange meetings and assist the diplomatic personnel in organising visits of delegations and other official visitors, as well as official interstate or overseas travels
Engage in organising official and ceremonial events: interact with service providers, draft invitations, maintain the list of guests, and perform other executive tasks related to the event.
Perform other administrative and logistical duties as required, such as transcriptions, photocopies, drafts of reports, and other day-to-day Embassy errands.

Required criteria and conditions:

University Diploma or equivalent
Citizenship of the Republic of Kosovo /Australia / any other country with permanent residence or valid working visa in Australia
Demonstrate high administrative and executive skills
Demonstrate effective written and oral communication skills in English
Demonstrate work ethics and high work integrity
Have at least three years of relevant work experience.

Applicants must submit the following documents:

CV
A copy of the ID Card (when applicable, the valid visa)
A copy of qualification - Diploma
Two work references and a motivation letter
Health Certificate from a Medical Practitioner
Police Check

Applications may be submitted via mail to the address: Embassy of the Republic of Kosovo, PO Box 4128, Kingston ACT 2604 or by e-mail: ******
Job Type: Full-time
Pay: $4,000.00 – $4,500.00 per month
Schedule:

8 hour shift

Work Location: In person
Application Deadline: 03/10/2024
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