Executive Assistant to Executive General Manager - Technology & Information Posted: 03/09/2024 Closing Date: 29/11/2024 Job Type: Temporary Location: Sydney, Australia Job Category: Administration About the job
Steadfast Group is the largest general insurance broker network and the largest underwriting agency group in Australasia with growing operations internationally.
We were founded on the belief that a network of brokers would be stronger together, and this idea has been the backbone of our culture ever since.
At Steadfast, we take pride in the diverse mix of individuals and skill sets within our organisation.
Our team members collaborate across various business units to bolster our broker network and pioneer innovative thinking, systems, and technologies that will propel the insurance sector into the future.
We are leaders of the general insurance broking and underwriting industry, and we lead from the front.
About the opportunity
As Executive Assistant to the Executive General Manager - Technology, you will be responsible for the effective and efficient day-to-day management and organisation of the EGM's activities and business.
This includes acting as the main point of contact for the EGM, diary management, organising and supporting high-level senior meetings, and report writing.
You will have a proactive approach and possess exceptional organisational, prioritisation, and communication skills with the ability to use your initiative to prioritise and manage complex tasks and diary arrangements.
You will assist the wider Executive team supporting the EGM, including senior managers and a range of support staff.
You will be required to maintain an understanding of the EGM's strategic priorities and apply this awareness to support the EGM.
This assignment is for a duration of 6 months.
Responsibilities:
Providing a high level of executive administrative support to the EGM, including the preparation of high-quality documents for board and committee meetings.
Being an effective gatekeeper for the EGM to ensure the schedule and time is maximized.
Timely and accurate expense reconciliation.
Effective management of the EGM's calendar regarding scheduled meetings and appointments (internal and external).
Full end-to-end travel coordination and management for the EGM (including expense reporting and management).
Acting as a central point of contact between the EGM and internal/external stakeholders via phone, video, and email.
Undertaking ad-hoc tasks and projects at the request of the EGM.
Leading the Technology Social Committee and assisting with event planning.
Managing and prioritising work appropriately to ensure that matters for attention are dealt with professionally and timely.
Effectively handling activities and communications with a high degree of professionalism, accuracy, and confidentiality.
End-to-end management of catering requirements for internal meetings and workshops.
Organising restaurant reservations for external client meetings.
About you
Highly developed organisational and planning skills with an acute attention to detail.
A pro-active, trusted partner with high resilience and the ability to anticipate executive needs and changing requirements.
Exceptional verbal and written communication skills, with the skill to effectively engage with stakeholders across all levels, including the Executive Leadership team, Board, and CEO.
A high level of integrity with the ability to maintain confidentiality and exercise discretion, tact, and judgement on behalf of the EGM.
Strong PowerPoint skills required.
As a valued member of the Steadfast team, you'll enjoy a comprehensive array of benefits tailored to support your professional and personal well-being.
Joining Steadfast means gaining access to: Career advancement opportunities and professional development through training programs, mentorship initiatives, and tuition reimbursement.
Free company-provided Life, Temporary Permanent Disablement, Salary Continuance, and Travel insurances, plus access to other discounted insurances.
An expansive Health and Wellbeing program, which includes free annual health checks, free annual skin checks, flu shots, holistic support and advice, discounted gym membership, and confidential counselling.
Discounts on travel, hotels, hire cars, electronic and vehicle packages through our various partners.
Working in a vibrant and collegiate culture where you are a person, and your contribution is valued.
About us
Our purpose is to create solutions designed to help our businesses and network achieve better outcomes for their clients and the communities we serve from our people, processes, and culture.
We are committed to providing a workplace where people feel they can bring their whole self to work.
We aim to create a diverse work environment in which everyone is treated fairly and with respect and where everyone feels responsible for the reputation and performance of Steadfast.
We are strong supporters of Aboriginal and Torres Strait Islander peoples, businesses, and communities through our Reconciliation Action Plan.
We are also passionate about the environment, diversity, equity, and inclusion, and love to give back to charities through the Steadfast Foundation.
We are proud of our Family Friendly Accreditation as well as our Work180 Endorsement.
We are major sponsors of Women in Insurance, Young Insurance Professionals, Head over Heels, the Dive In festival, and are active members of Champions of Change.
To apply
We are always on the lookout for great talent.
If you are interested in a confidential conversation regarding career opportunities, please email
Steadfast Group acknowledges the Traditional Owners of the land where we work and live.We pay our respects to Elders past and present.
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