Executive Assistant To Director Of Mental Health And Wellbeing (Ed Support Level 1-Range 3)

Executive Assistant to Director of Mental Health and Wellbeing (Ed Support Level 1-Range 3) Job posted: 24/04/2024
Job type: Full time / From 27/05/2024
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 1412595
Selection Criteria Your application for this position must specifically address each of the selection criteria below: Demonstrated ability to work autonomously and with initiative to ensure the continuous, efficient and professional operations in the work environment, and to work proactively in a team to enhance work practices and relationships. Demonstrated experience in working with multiple priorities in a fast-paced environment, and a proven ability to adapt to change quickly when required. Demonstrated excellent written and verbal communication skills in order to communicate efficiently with all members of a school community and to be able to maintain strict confidentiality at all times. Demonstrated excellent interpersonal skills and ability to promote the school through professional, proactive interactions with students, staff, parents, School Council, the wider community and Department of Education. Demonstrated excellent organisational and time management skills including the ability to meet deadlines and display initiative and creativity. High level knowledge and experience in the use of and leading others in school based and system management systems CASES21, eduPay, Microsoft Office, Google Suite and Compass to support the proactive and efficient function of the school. Please include the name, email address and phone number of at least 3 relevant referees who will need to complete an electronic reference addressing the Key Selection Criteria for you. Role Full-time Position: exact hours to be negotiated with successful applicant, however will be structured around our school times. Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities Oversee and run an effective and proactive, passionate & positive member of the Executive Assistant Team. Ensure the provision of a range of administrative support functions for the Director of Mental Health and Wellbeing. Provide administrative support to external service providers as required. Provide required level of administrative support for school, functions and projects. Implement induction programs for new staff, volunteers and other workers to the school office admin team. Other duties as determined by the Principal. Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.
Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department's exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx
DE Values The Department's employees commit to upholding DET's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx
Other Information All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx Location Profile Located on beautiful Wurundjeri Country, Strathtulloh Primary School has been educating with HEART since 2022. We are a brand-new state of the art school, located in the suburb of Strathtulloh. We opened in January 2022 with 710 students already growing to 1200 students and now employing over 120 staff. 
Our students are phenomenal learners, supported by a community which really values and supports education and our school. School Wide Positive Behaviour Support (SWPBS) and Respectful Relationships (RR) feature strongly at our school, along with a culture that supports positive, proactive and passionate wellbeing and learning for students and staff. Our students, staff and community demonstrate outstanding positive behaviours and consistently work to demonstrate and build their #StrathtullohHEART.
We pride ourselves on being an inclusive and progressive school community. Our staff are our most valuable resource and we provide support & recognition accordingly.
Why work at Strathtulloh? Numerous strategies in place to reduce workload and an improved work life balance; Growth opportunities through Professional Learning, Coaching and Mentoring programs open to ALL staff. We¿re not looking for staff who know everything; we¿re looking for staff who are open to learning and refining their craft; who want to make a difference for every student, each other and our community;  Free before & after school program for children of staff;  Easy access to public transport including Train & Bus - just 40mins by train from central Melbourne. Easy freeway access, generally driving against traffic with plenty of free parking. Bike paths connected to our school with secure bike storage;  Staff shower and change facilities for any staff who want to get active during their break times or travelling to school;  Celebration and recognition of the achievements and milestones of our staff; A terrific team of staff who engage in a variety of social events and functions; On site cafe with great coffee!  The Strathtulloh community are encouraged to be Helpful, Excelling, Accepting, Resilient and Trustworthy people as they demonstrate, support and strive for a #StrathtullohHEART
It is STRONGLY recommended interested applicants contact and tour the school before applying. To book a place please email ****** with your contact details. If you are unable to attend a tour please still consider submitting an application.
Kris White and Josie Leone-Muensang | 85604600
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