Location Melbourne Town Hall, 90-120 Swanston Street
Position Summary Class 4 $83,741-$94,253 (based on experience) plus 11% Superannuation Permanent Opportunity
We are the City of Melbourne, a City of possibility and place to be bold and inspirational. We are rapidly transforming to meet the evolving challenges faced by a global city. With a vision of being a leading organisation for a leading capital city, our mission is to create positive impact for our community. Each day, we work with passion and purpose so that together we achieve incredible things.Together we Make the Difference
How this position will Make the Difference to City of Melbourne… From the outside, it is easy to identify an Executive Assistant who has made themselves indispensable. They are well-respected, hold a position of trust within the organisation, and they are seemingly everywhere and across everything. All while making it look effortless. If you identify with the above statement, please read on! As the Executive Assistant to the newly appointed Director of Governance, you will be privy to the most sensitive of business-related and personal information. Whether it be navigating a colourful political landscape, stakeholder relationships, or many other situations requiring the maintenance of confidentiality, the Director of Governance at the City of Melbourne will often rely on your absolute discretion. In your role as their right-hand and representative, you will be continuously aware of correspondence, documentation, and conversations that are vital to keep on a need-to-know basis. Working at this senior level and closely with the Director, I think it would be fair to say this relationship will be underpinned by a level of mutual trust, respect and integrity. These values closely align with our own ICARE organisational values which we demonstrate daily and take great pride in. The Executive Assistant to the Director, Governance is also responsible for working with fellow team members to ensure operational requirements are met, correct procedures are followed and the service is developed to ensure continuous improvement within a service excellence environment. To truly become invaluable to the Director, over time you will be able to anticipate their needs at any given moment. Through diligently paying attention to their habits, preferences, routines and typical responses, you will learn how to respond to each scenario without being asked. Having the ability to anticipate the needs of the Director smooths the communication between you both and expedites responses to most business situations. What you will bring… Ability to demonstrate and display City of Melbourne Values – accountability, integrity, courage, respect for self and others, and striving for excellence.Substantial experience in an administrative support delivery function with the ability to anticipate support needs and multi-task within a fast-paced, high volume and multi-faceted business environment.High level communication skills with the ability to communicate and liaise confidently all levels of the business.Sound experience to review and prepare documents to a high quality level which are fit for business purpose.Highly developed customer service skills and demonstrated ability to be professional, diplomatic, assertive, discrete, courteous and maintain confidentiality.A strong pro-active approach applying initiative to independently manage workflow and apply sound judgment in making decisions with limited direction in a timely manner due to the nature of the business.Sound technology skills across the full suite of programs, the ability to learn and adapt to new technology systems and actively educate and support other users.To view the physical requirements of this position, please see below under Position Information.
As part of the online application form you are required to:attach your resumerespond to the following key selection criteria in a separate document which will form part of the application form:1. Highly development time management skills, including experience managing high priority items and changing deadlines in a complex environment
2. Proven experience working with sensitive issues, confidential matters or in a political environment
3. Demonstrated ability to work independently and escalate when required
4. Ability to compile complex correspondence and reports while ensuring accuracy and compliance
5. Experience in establishing and maintaining strong working relationship with key internal and external stakeholders, including the ability to communicate diplomatically with a diverse range of stakeholders
6. Implementing office procedures and systems, including identifying and driving process improvements
What we can offer you at the City of Melbourne....Attractive Remuneration & Benefits: Excellent pay package with a range of exciting benefits. Flexible working, salary packaging, excellent leave entitlements; including 20 Weeks paid parental leave, study assistance & great corporate discounts through our CoM Unity Employee Benefits program.Permanent Full Time Opportunity: Permanent full time opportunity based in one of our world class Melbourne CBD offices.Work-Life Balance and Hybrid Working: At the City of Melbourne, we champion work-life balance; manage your own schedule, work from home, and explore alternative work arrangements, including ADO options.Vibrant and Ambitious Team: A collaborative team of passionate people who are dedicated to shaping the future of Melbourne for both visitors and residents alike.
Please address your covering letter to David Thompson, Director-Governance
Applications will be accepted up until 11:45pm Friday 17 May, 2024.
For further information about the position please contact: ****** For those interested in working with us , the City of Melbourne offers a great range of benefits. If you have any questions, or for more information, please contact ****** City of Melbourne conducts a safety screening process for all employees including a Police and Working with Children Check. For information about the broader collection and use of personal information by the City of Melbourne, please refer to our Privacy Policy City of Melbourne is proud to be a workplace that champions diversity. Our commitment is for our people to be safe, included and supported so that they can be at their best. As an equal opportunity employer, we encourage applications from people regardless of their gender identity and expression, ethnicity, cultural background, sexual orientation, disability and age. We look for the right values, skills and knowledge to build our capabilities so that we can best deliver for our community. .
Closing Date 17/05/2024
Position Information Inherent Physical Requirements profile - Type 2.pdf Open Position_Description_-_Executive_Assistance_to_Director_Governance_(March_2024).pdf Open
Please note that this position will close at 11:45pm (AEDT) on the closing date.
Please ensure your application is added before this time as we do not accept late applications.
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