Executive Assistant to Chief Property and Retirement Living OfficerApply now Job no: 496692 Work type: Full time Location: Perth CBD, Inner & Western Suburbs Categories: Professional Role Why Choose Amana Living?Amana Living is one of the largest Aged Care providers in Western Australia and has been responding to the needs of older people and those who care for them since 1962. We offer a broad range of services, including residential care homes, transition care programs, retirement living villages, home care, day care, respite, and dementia specific services.Our vision is a community where every older person is honoured and valued. Our mission is together, we enable older people to maintain their individuality, providing what is needed to support a fulfilling life. Our values are compassion, collaboration, curiosity, inclusion and trust.Competitive ratesSalary packaging benefits up to $18,550Continued superannuation contribution for employees who are on paid or unpaid parental leaveOngoing training and development to keep your skills growing.Access to our Employee Assistance ProgramHealth and wellbeing programs and more!At Amana Living, we value diversity and welcome applicants from all backgrounds, including those who identify as living with disability, are Aboriginal or Torres Strait Islander, or members of the LGBTIQA+ community. Join us in making a difference!The RoleThe Executive Assistant (EA) works closely with the Chief Property and Retirement Living Officer, providing comprehensive support for their daily activities related to property services, asset strategy, and retirement living. In this prominent role with diverse responsibilities, the EA also aids in managing Amana Living's Building and Lease Management.This is a Full time position working the hours of 8:30am to 4:30pm from our Head Office in Subiaco.Key responsibilitiesDiary and email managementReceiving, prioritising, organising, and actioning meeting requests from internal and external stakeholdersMonitor and manage diary to allow for effective preparation of reports/agenda submissions and project workDrafting correspondence on behalf of the CPRLO where requiredEnsuring all contacts are kept up to dateExecutive supportAssessing the importance of matters for the CPRLO, delegating tasks to staff for handling, or personally addressing matters as neededFollowing up on redirected queriesProducing documents, briefing papers, reports, and presentationsLiaising with and maintaining positive relationships with all stakeholders, including clients, consultants, suppliers and Amana Living staffMaintain paper and electronic filing systemsMeeting managementScheduling meetings and booking venues and other resourcesCompiling and distributing agendas and meeting materialsCoordinating refreshments and cateringTaking, preparing, and distributing minutes where requiredBuilding and lease managementManaging external leasing requirements and liaising with leasing agents on building, maintenance, and cleaning issuesEnsuring high cleaning standards to the public areas of the Amana Living corporate office building.Liaising with the contracted cleaners and managing the cleaning contractTeam SupportEnsuring the Property & Retirement Living team is supported as required, including assisting with meeting management, agendas & minutes, and general team eventsAbout youThe ideal candidate will possess strong organizational skills, effective time management, and the ability to provide high-quality, customer-focused administrative support. This role is crucial in assisting the Chief Property and Retirement Living Officer and their team.Exceptional time management and coordination skillsStrong research and problem-solving skillsExcellent written and verbal communication skills with a talent for relationship buildingAn ability to work independently while also being an active team player and collaboratorPrevious experience using Diligent boards (desirable)Experience as a SharePoint administrator or in a similar (desirable)Evidence of COVID-19 and Current 2024 Flu vaccinations per Amana Living policiesAbility to obtain a National Police Clearance (within 6-months validity)Successful completion of pre-employment form and reference checksBe able to demonstrate comprehensive experience in a similar roleIntermediate to Advanced knowledge of Microsoft Office SuiteA demonstrated ability to learn and/or implement new software systemsHow to applyIf you are interested in this role and meet the essential criteria, please click the "apply now" button. Amana Living reserves the right to close this position prior to the closing date. Shortlisting and interviews will commence immediately.Advertised: 16 Sep 2024 W. Australia Standard TimeApplications close: 13 Oct 2024 W. Australia Standard Time
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