Executive Assistant to Chief Property and Retirement Living Officer Apply now Job no: 496692
Work type: Full time
Location: Perth CBD, Inner & Western Suburbs
Categories: Professional Role
Why Choose Amana Living?
Amana Living is one of the largest Aged Care providers in Western Australia and has been responding to the needs of older people and those who care for them since 1962. We offer a broad range of services, including residential care homes, transition care programs, retirement living villages, home care, day care, respite, and dementia specific services.
Our vision is a community where every older person is honoured and valued. Our mission is together, we enable older people to maintain their individuality, providing what is needed to support a fulfilling life. Our values are compassion, collaboration, curiosity, inclusion and trust.
Competitive rates
Salary packaging benefits up to $18,550
Continued superannuation contribution for employees who are on paid or unpaid parental leave
Ongoing training and development to keep your skills growing.
Access to our Employee Assistance Program
Health and wellbeing programs and more!
At Amana Living, we value diversity and welcome applicants from all backgrounds, including those who identify as living with disability, are Aboriginal or Torres Strait Islander, or members of the LGBTIQA+ community. Join us in making a difference!
The Role
The Executive Assistant (EA) works closely with the Chief Property and Retirement Living Officer, providing comprehensive support for their daily activities related to property services, asset strategy, and retirement living. In this prominent role with diverse responsibilities, the EA also aids in managing Amana Living's Building and Lease Management.
This is a Full time position working the hours of 8:30am to 4:30pm from our Head Office in Subiaco.
Key responsibilities
Diary and email management
Receiving, prioritising, organising, and actioning meeting requests from internal and external stakeholders
Monitor and manage diary to allow for effective preparation of reports/agenda submissions and project work
Drafting correspondence on behalf of the CPRLO where required
Ensuring all contacts are kept up to date
Executive support
Assessing the importance of matters for the CPRLO, delegating tasks to staff for handling, or personally addressing matters as needed Following up on redirected queries
Producing documents, briefing papers, reports, and presentations
Liaising with and maintaining positive relationships with all stakeholders, including clients, consultants, suppliers and Amana Living staff
Maintain paper and electronic filing systems
Meeting management
Scheduling meetings and booking venues and other resources
Compiling and distributing agendas and meeting materials
Coordinating refreshments and catering
Taking, preparing, and distributing minutes where required
Building and lease management
Managing external leasing requirements and liaising with leasing agents on building, maintenance, and cleaning issues
Ensuring high cleaning standards to the public areas of the Amana Living corporate office building.
Liaising with the contracted cleaners and managing the cleaning contract
Team Support
Ensuring the Property & Retirement Living team is supported as required, including assisting with meeting management, agendas & minutes, and general team events
About you
The ideal candidate will possess strong organizational skills, effective time management, and the ability to provide high-quality, customer-focused administrative support. This role is crucial in assisting the Chief Property and Retirement Living Officer and their team.
Exceptional time management and coordination skills
Strong research and problem-solving skills
Excellent written and verbal communication skills with a talent for relationship building
An ability to work independently while also being an active team player and collaborator
Previous experience using Diligent boards (desirable)
Experience as a SharePoint administrator or in a similar (desirable)
Evidence of COVID-19 and Current 2024 Flu vaccinations per Amana Living policies
Ability to obtain a National Police Clearance (within 6-months validity)
Successful completion of pre-employment form and reference checks
Be able to demonstrate comprehensive experience in a similar role
Intermediate to Advanced knowledge of Microsoft Office Suite
A demonstrated ability to learn and/or implement new software systems
How to apply
If you are interested in this role and meet the essential criteria, please click the "apply now" button. Amana Living reserves the right to close this position prior to the closing date. Shortlisting and interviews will commence immediately.
Advertised: 16 Sep 2024 W. Australia Standard Time
Applications close: 13 Oct 2024 W. Australia Standard Time
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