The executive office at this tech consulting firm is seeking a flexible, can-do professional to organize time in the most effective manner while progressing C-suite initiatives and business interests. The Executive Assistant is responsible for guiding the C-suite on efficiencies, understanding client portfolio interests all while mastering scheduling needs, C-suite correspondence and administrative support. Professionals who aren't scared of the unknown, enjoy thought-provoking environments and possess superb administrative experience will do exceptional in this firm. If you are seeking the opportunity to create processes, adjust to changing needs and learn the various priorities of an executive team, this is an exciting role for you!
About the Job: Provide top-notch communication surrounding scheduling, travel booking, and coordination efforts with seamless organization for multiple C-level Executives.Act as a gatekeeper especially to the CEO; use discretion and strong time management skills to organize calendars most efficiently.Understand strategic objectives to monitor and progress project deadlines.Attend, participate and take active notes during meetings, conferences and appointments.Compose, draft, and edit formal correspondence, presentations, reports and spreadsheets pertaining to assigned tasks and projects.Track and submit expense reports; ensure all details are clear, organized and submitted on time.Organize office events, managing planning and logistics including preparation materials, catering needs, venue selection, internal event-related communication, and participation tracking.Serve as liaison with C-suite Executives and board members, frequently interacting with high-profile contacts.Supervise and train additional support and office staff to ensure office duties are delegated effectively, office management needs are met, and shared spaces are ready for guests, clients and internal meeting needs.About the Culture: Fast-growing firm with a tech-minded team of exceptional leaders.An environment with lots of opportunity to grow from within!On-site hours are 9:00am-4:00pm ET.About You: Proven track record. You have ten years of EA experience, heavily within the C-suite. Candidates with start-up or experience at high growth organizations are encouraged to apply!Sound judgment. Your previous employers trusted you to make decisions and act with the utmost discretion.Self-Starter. You take initiative and go the extra mile; consistently auditing processes to have the best foot forward.Embrace challenges. You approach the unknown with excitement and learn your team's needs for highest productivity.Malleable. You understand the importance of meeting deadlines and can adjust your schedule to assist leadership.Solution oriented. Your colleagues enjoy working with you because you're resourceful, prepared, and always have a back-up plan.Essential to Hawthorne Lane's successis our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believein a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated againston the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.
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