About the role: Are you:
An organised and attentive administrator & communicator?An enthusiastic and committed team player who supports the team to achieve its goals?A well-rounded operator with great computer skills?The Executive Assistant provides high-level administrative and executive management support, with attention to confidentiality and sensitivity, to the Directors of the Centre for Evaluation and Research Evidence unit.
The Executive Assistant is a pivotal collaborative point of contact for key stakeholders from a diverse range of government sectors.
This position is a key coordinating link between the Centre for Evaluation and Research Evidence units, offices of Executive Directors and the Deputy Secretary, and other divisions.
In this role, your capacity to manage and coordinate the activities of the Directors, to provide effective support services will be critical, including diary management, secretariat support, organisation of forums, meetings, catering and travel arrangements, office filing systems, processing of invoices, systems administration and equipment, and contribute as a team member within the Strategic Policy and Projects units proactively and professionally.
The successful applicant will be able to think strategically and act with autonomy in decision making to support the branch.
They will be agile and responsive to changing demands and be able to adapt and respond to highly variable work priorities.
About us: At the Victorian Department of Health, we want a future where Victorians are the healthiest people in the world.
A Victoria where our children and people thrive, our workplaces are productive and safe, and our communities are more connected.
We see it as our job to support Victorians to stay healthy and safe.
And to deliver a world-class healthcare system that ensures every single Victorian can access safe, quality care that leads to better health outcomes for all.
How you'll make a difference: Suitable applicants will be able to demonstrate: Knowledge and Skills Advanced Computer Skills - Uses a wide range of software applications such as word processing and spreadsheets; assists others with problem-solving on word processing and related applications.Written Communication - Prepares briefs, letters, emails and reports using clear, concise and grammatically correct language; ensures written communications contain necessary information to achieve their purpose; uses appropriate style and formats.Planning and Organising - Identifies processes, tasks and resources required to achieve a goal; identifies more and less critical activities and operates accordingly, reviewing and adjusting as required; develops and implements systems and procedures to guide work and track progress; recognises barriers and finds effective ways to deal with them.Problem Solving - Seeks all relevant information for problem solving; investigates and probes for the facts; liaises with stakeholders; analyses issues from different perspectives and draws sound inferences from information available; identifies and proposes workable solutions to problems.Self-Management - Plans and prioritises work to ensure outcomes are achieved, resists the temptation to react immediately without taking time to think things through, uses strengths to contribute constructively and consciously manages the impact of own weaknesses, anticipates own reactions to situations and prepares accordingly.Personal Qualities Flexibility - Adaptable; open to new ideas; accepts changed priorities without undue discomfort; recognises the merits of different options and acts accordingly.Integrity - Committed to the public interest; operates in a manner that is consistent with the organisations code of conduct; inspires trust by treating all individuals fairly.Relationship Building - Establishes and maintains relationships with people at all levels; promotes harmony and consensus through diplomatic handling of disagreements; forges useful partnerships with people across business areas, functions and organisations; builds trust through consistent actions, values and communication; minimises surprises.Teamwork - Cooperates and works well with others in pursuit of team goals, collaborates and shares information, shows consideration, concern and respect for others' feelings and ideas, accommodates and works well with the different working styles of others, encourages resolution of conflict within the group.Qualifications / Specialist Expertise Qualifications - A tertiary qualification in fields related to business administration would be desirable.
What we offer: The opportunity to perform meaningful work, making direct contributions toward enabling Victorians to be the healthiest people in the world.A wide range of growth and development opportunities within the department and wider Victorian Public Service & Sector.A strong commitment to work-life balance, including a diverse array of flexible working arrangements.How to apply: Applications should include a resume and a cover letter.
Click the 'Apply' button to view further information about the role including key contact details and the advertisement closing date.
We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians.
We continue to build an inclusive workplace that embraces diversity of backgrounds and differences to realise the potential of our employees for innovation and delivering services aimed at enhancing the lives of all Victorians.
All roles can be worked flexibly and we encourage applications from Aboriginal people, people with disability, LGBTIQ+ and people from culturally diverse backgrounds.
Please contact us if you require any adjustments to participate in the recruitment process at .
For more information on our commitment to inclusion and diversity see inclusion and diversity at the Department of Health.
Preferred applicants may be required to complete a police check and other pre-employment checks including proof of 3 vaccinations (including booster) against COVID-19.
Information provided will be treated in the strictest confidence in line with our Privacy Policy.
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