Executive Assistant - Pimpama State Secondary CollegeEducation (Organisation site)
South East Region, Early Childhood and State Schools Division
We are looking for a permanent Executive Assistant to join our friendly team at Pimpama State Secondary College. The role of Executive Assistant is to provide a high level of quality, confidential executive and administrative support to the Principal and the Executive Team.
The successful applicant will constantly be striving for business improvements and will possess the technical skill and expertise to work in a dynamic team.
About Pimpama State Secondary College Pimpama State Secondary College is a fairly new school, just 12 years old, with amazing facilities for staff and students. Our College opened on 29 January 2013 with Year 7 and 8. The school is located on Dixon Drive, Pimpama. Our primary focus will be on personalising the learning experience for each child.
About the Role This position is varied and responsibilities include:
Provide confidential administrative and secretarial support to the Principal/Executive Principal, including word processing, database and spreadsheet applications, and produce advanced desktop published documents.Oversee the delivery of documentation presented to the Principal/Executive Principal, schedule appointments, coordinate and organise meetings, conferences, professional development for staff, room bookings and functions, maintain diaries, take minutes of meetings and distribute to attendees.Maintain effective time management practices for the Principal/Executive Principal including coordinating diary appointments, prioritising correspondence, and preventing unnecessary interruptions.Monitor and screen incoming telephone calls and correspondence to the office and where necessary direct these to the appropriate areas.Coordinate the provision of administrative and executive support to conferences and meetings, including organising room bookings, travel, accommodation and registrations.Coordinate the dissemination of information to office personnel and provide advice regarding office administrative procedures.Produce advanced desktop published documents.Prepare draft correspondence, reports and submissions on human resource and financial management issues and maintain and enhance administrative systems and processes.Coordinate the records management activities, including records of incoming correspondence and Right to Information requests.Manage records and other information resources so that information relevant to the college and its functions is readily available to clients.Receive and identify client needs and assist visitors and/or appropriately redirect telephone calls.You will be rewarded with 11 weeks off annually, flexible ADO arrangements, an amazing office and a friendly and supportive team.
Interested? To Apply: Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history).Attach a 2-page written statement in response to the attached role description.We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. Applications from recruitment agencies will not be accepted. When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services. Salary rate shown is reflective of full-time (1.0 FTE). We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.
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