Job Description Position: Ongoing & Non-ongoing for an initial period of up to 12 months
Location: Perth, WA
Application Closing Date: 08-Sep-2024
Classification: APS Level 5 ($85,633 - $91,549) APS Level 6 ($94,715 - $106,438) Employment Type: Ongoing & Non-ongoing
Flexible Work: Flexible working arrangements will be considered
The Opportunity The Executive Assistants work closely to the Deputy CEO - Operations and Delivery (APS 6 EA) and the Group Manager, West and South Group (APS 5 EA) and with the senior leadership groups. Our ideal candidates will be an administrative professional with experience of working in the public sector and its legislative environment or have the ability to quickly adapt and learn new systems and processes.
The successful candidate will:
Be professional and approachable, providing assistance and services to the senior leadership group and a range of key internal and external stakeholders. Demonstrate a high level of discretion and sensitivity to emerging issues. Be organised, adaptable to change, possessing the ability to multi-task and problem solve in a fast-paced and ever-changing environment. Demonstrate the ability to work to deadlines and achieve results. Our Ideal Candidate APS 5 Executive Assistant Responsibilities: Drafting correspondence which may involve conducting research and input from other areas. Assisting with the preparation of reports, using a range of data sources and statistics. Responding to requests from stakeholders for information or advice on policy, administrative or operational matters. Managing and prioritising a large and complex volume of incoming correspondence including emails. Contributing to a culture that aligns with NIAA values and is dedicated to achieving quality program outcomes. Supporting a Group Manager (SES Band 2) to coordinate and support leading administrative functions and operations of the Group. Providing high level administrative support to Senior Executives. Coordinating travel arrangements including flights, accommodation, visas, travel allowances and reimbursements. Maintaining records in the Customer Relationship Management system and other related systems in accordance with agency policies and procedures. Managing records, using prescribed systems, and sharing essential information across the West & South Group Executive Assistant network. APS 6 Executive Assistant Responsibilities: Our ideal APS 6 Executive Assistant operates with limited supervision and is responsible for the effective management of the DCEO - Operations and Delivery office including:
Diary management of the DCEO and associated meeting arrangements, travel bookings, and coordinating high level briefings. Supporting the DCEO and coordinating the administrative functions and operations of their portfolio. Providing high level administrative support to the DCEO and other Senior Executives. Coordinating papers, briefs, and responses ensuring that deadlines are met. Monitoring team workflow and completing personal work allocations. Undertaking planning and implementation of small-scale projects in the team. Managing and prioritising items via the Parliamentary Document Management System. Financial management including monthly credit card reconciliations and payment of associated invoices and contracts. Identified Position This position is identified which signifies that the role has strong involvement in matters relating to Aboriginal and Torres Strait Islander peoples. This position is required to liaise with Aboriginal and Torres Strait Islander peoples, communities, and service providers. You will require cultural competency, including:
Understanding of the matters impacting Aboriginal and/or Torres Strait Islander peoples. Demonstrated ability to communicate sensitively and effectively with Aboriginal and/or Torres Strait Islander peoples. Demonstrated capability and commitment to continue to develop cultural competency. Eligibility To be eligible for this position, you must be an Australian Citizen. The successful candidate will be required to be assessed through our pre-employment screening checks, such as an Australian Criminal History Check.
Security Clearance Required Baseline Vetting (Protected)
Contact Officer Karyn Douglas on 0439 156 566 or
Please Note – This is an unclassified web based recruitment system so your application must not contain any classified or sensitive information. This includes in your one-page pitch and resume.
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