Classification APS Level 5 ($85,633 - $91,549) APS Level 6 ($94,715 - $106,438)Employment Type Ongoing & Non-ongoingFlexible Work Flexible working arrangements will be considered.The Opportunity The Executive Assistants work closely to the Deputy CEO - Operations and Delivery (APS 6 EA) and the Group Manager, West and South Group (APS 5 EA) and with the senior leadership groups. Our ideal candidates will be an administrative professional with experience of working in the public sector and its legislative environment or have the ability to quickly adapt and learn new systems and processes.Responsibilities The successful candidate will: be professional and approachable, providing assistance and services to the senior leadership group and a range of key internal and external stakeholdersdemonstrate a high level of discretion and sensitivity to emerging issues and be organised, adaptable to change, possessing the ability to multi-task and problem solve in a fast paced and ever-changing environmentdemonstrate the ability to work to deadlines and achieve results.Our Ideal CandidateOur Ideal APS 5 Executive Assistant will demonstrate the following:drafting correspondence which may involve conducting research and input from other areasassisting with the preparation of reports, using a range of data sources and statisticsresponding to requests from stakeholders for information or advice on policy, administrative or operational mattersmanaging and prioritising a large and complex volume of incoming correspondence including emailscontributing to a culture that aligns with NIAA values and is dedicated to achieving quality program outcomessupporting a Group Manager (SES Band 2) to coordinate and support leading administrative functions and operations of the Groupproviding high level administrative support to Senior Executivesco-ordinating travel arrangements including flights, accommodation, visas, travel allowances and reimbursementsmaintaining records in the Customer Relationship Management system and other related systems in accordance with agency policies and proceduresmanaging records, use prescribed systems and share essential information across the West & South Group Executive Assistant network.Our ideal APS 6 Executive Assistant operates with limited supervision and is responsible for the effective management of the DCEO - Operations and Delivery office including:diary management of the DCEO and associated including meeting arrangements, travel bookings, including coordinating high level briefings and assisting to establish and maintain agendassupport the DCEO and coordinate the administrative functions and operations of their portfolio and work closely with the Executive Officer and other Executive Assistantsprovide high level administrative support to the DCEO and other Senior Executivescoordinate papers, briefs and responses ensuring that deadlines are metmonitor team workflow and complete personal work allocations. Undertake planning and implementation of small-scale projects in the teammanaging and prioritising items via the Parliamentary Document Management Systemfinancial management including monthly credit card reconciliations and payment of associated invoices and contracts.Identified Position This position is Identified which signifies that the role has strong involvement in matters relating to Aboriginal and Torres Strait Islander peoples. This position is required to liaise with Aboriginal and Torres Strait Islander peoples, communities and service providers. You will require cultural competency, including:understanding of the matters impacting Aboriginal and/or Torres Strait Islander peoples.demonstrated ability to communicate sensitively and effectively with Aboriginal and/or Torres Strait Islander peoples.demonstrated capability and commitment to continue to develop cultural competency.Eligibility To be eligible for this position you must be an Australian Citizen. The successful candidate will be required to be assessed through our pre-employment screening checks, such as an Australian Criminal History Check.Security Clearance Required Baseline Vetting (Protected)Contact Officer Karyn Douglas on or Please Note – This is an unclassified web based recruitment system so your application must not contain any classified or sensitive information. This includes in your one page pitch and resume.
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