Salary: $120,000 Package + Bonus
Location: CBD
Keywords: Executive Assistant, Office Manager, Administration, Management, Organisation
Our client is seeking a highly competent Executive Assistant and Office Manager to provide high-level secretarial and administrative support. This role offers the opportunity to work in a dynamic environment, liaising with various internal and external stakeholders. The successful candidate will be instrumental in ensuring the smooth operation of day-to-day activities, managing correspondence, preparing reports, coordinating meetings, and handling confidential material. This role also involves working closely with other Executive Assistants across the organisation.
High-level secretarial and administrative roleOpportunity to liaise with various internal and external stakeholdersKey role in ensuring smooth operation of day-to-day activitiesWhat you'll do:
As an Executive Assistant and Office Manager, you will play a pivotal role in supporting an Executive. Your responsibilities will include managing correspondence, coordinating meetings, preparing reports, and handling sensitive material. You will also liaise with various internal departments as well as external stakeholders such as board members, customers, service providers, government officials, Joint Venture partners, investment banks and external consulting firms. Additionally, you will provide general administrative assistance to the team, coordinate resources, book travel arrangements for the team, and assist with coordinating divisional deliverables.
Manage and oversee incoming and outgoing correspondence for the ExecutiveCoordinate and manage board paper preparation on behalf of the Executive and wider teamMaintain an effective filing/archiving system to ensure records and documents are suitably protected from a confidentiality and compliance viewpointLiaise with high profile external stakeholders including board members, customers, service providers, government officials, Joint Venture partners, investment banks and external consulting firm representativesProvide general administration assistance to the team, coordinating the use of meeting rooms and resourcesResponsible for the booking of overseas and domestic travel, accommodation and car hire for the teamWhat you bring:
The ideal candidate for this Executive Assistant and Office Manager position brings a wealth of administrative experience along with exceptional communication skills. You are highly proficient in Microsoft applications and have demonstrated your ability to provide excellent customer service to both internal and external customers. Your previous experience managing international and domestic travel bookings will be invaluable in this role. Your strong multi-tasking abilities coupled with your organisational skills make you an ideal fit for this position.
Minimum of 3-5 years EA experienceExceptional written and verbal communication skillsHighly proficient in all Microsoft applications and software programsDemonstrated experience in providing customer service to internal and external customersPrevious experience managing international and domestic travel/accommodation bookingsStrong multi-tasking and organisational skillsUphold and contribute to a positive workplace culture that prioritises respect and inclusivelyWhat sets this company apart:
Our client is a leading player in their sector, committed to sustainability and reducing their carbon footprint. They foster a positive workplace culture and are dedicated to continuous improvement and encourage innovative thinking. This is an exciting opportunity to join a company that values its employees and offers opportunities for professional growth. Some other added benefits are:
Performance bonusHealth and Retail discounts2 paid days of volunteer leaveSocial club.What's next:
If you're ready to take on this exciting role, we can't wait to hear from you!
Apply today by clicking on the link!
Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Nicola Wheeler on 61 3 8628 2100 for a confidential discussion.
About the job Contract Type: FULL_TIME
Specialism: Secretarial & Business Support
Focus: Secretarial
Industry: Admin and Secretarial
Workplace Type: Hybrid
Experience Level: Executive
Location: Melbourne
Contract Type: FULL_TIME
Specialism: Secretarial & Business Support
Focus: Secretarial
Industry: Admin and Secretarial
Salary: Negotiable
Workplace Type: Hybrid
Experience Level: Executive
Location: Melbourne
FULL_TIME Job Reference: 1983170/001
Date posted: 24 June 2024
Consultant: Nicola Wheeler
melbourne secretarial-business-support/secretarial 2024-06-24 2024-07-24 admin-and-secretarial Melbourne Victoria AU 3000 Robert Walters https://www.robertwalters.com.au https://www.robertwalters.com.au/content/dam/robert-walters/global/images/logos/web-logos/square-logo.png true
Salary: AUD50 - AUD60 per hour + Paying Above Market Rate
2-3 month temporary role with possibility for extensionBased in the CBD5 days in the officeJoin a leading financial services organisation Salary: AUD50 - AUD60 per hour + Paying Above Market Rate 2-3 month temporary role with possibility for extensionBased in the CBD5 days in the officeJoin a leading financial services organisationCome join our global team of creative thinkers, problem solvers and game changers. We offer accelerated career progression, a dynamic culture and expert training.
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