Executive Assistant & Office Manager Sydney CBD Permanent Role – Part Time (4 days per week) Salary: $100,000 - $120,000 + Super In office role Cox Purtell is currently working with an exciting independently owned multi-generational family enterprise.
An organisation with 2 key elements – both a for-profit venture capital arm, and not-for-profit philanthropic endeavours focussed on supporting indigenous communities across Australia.
This is an exciting, broad and varied EA position, offering involvement and interaction with various areas of the organisation, including: providing executive-level administrative support to the Founder (including board support) and managing key operational functions including: general management of the office, and providing administrative project support to the philanthropic foundation.
Your Area of Responsibilities: This is an excellent opportunity to join a small but friendly organisation, making a real difference in community, and you will be an integral part of the organisation, assisting with duties such as: Executive Administration for CEO and Head of Finance: Pro-active diary and email management, coordinating travel, and managing expenses for the Founder.
Board/Committee Meeting Management: Co-ordinate all aspects of board meetings including planning & scheduling meetings, liaising with board directors, preparing & distributing board packs, and post-meeting follow-up actions.
Office management: Oversee the general management of day-to-day operations in the office (ensuring the office is fully stocked & running smoothly) Prepare the conference room for internal and external meetings Oversight of event management of internal and external staff events including team building activities and industry events including organising catering and room/venue set-up.
Provide backup reception support as required.
Handling incoming calls and emails from internal and external contacts – responding politely, accurately and thoroughly.
Financial administration: Accounts Payables duties – making sure invoices from suppliers are accurate and paid in a timely manner, ensuring all invoices are entered correctly into Xero.
Prepare and reconcile expense claims.
Support with banking transactions for the Founder.
Produce monthly reports from Xero Philanthropic project support: Database maintenance & administration Prepare initiative related documents Stakeholder liaison and communications Other: Provide day-to-day IT and AV support.
Insurance – Manage the relationship between brokers and renewals.
WHS – some experience in WHS compliance ideal but not essential.
Your Profile: The ideal candidate would be an experienced EA or Office Manager with at least 10 years of experience—a highly professional individual adept at working with stakeholders of all levels.
10 – 15 years of experience with a proven track record supporting C level executives Highly proficient in Microsoft tools including Outlook, Word, Excel, PowerPoint, SharePoint/MS Teams, experience with Xero is desirable Attention to detail with a high level of accuracy Excellent verbal and written communication skills with a passion for learning Ability to handle sensitive information and maintain confidentiality Friendly, approachable and professional manner A strong proactive work ethic and creative problem-solving skills to ensure delivery of strategic business objectives Experience in project and event management preferred Interest in working in a small, values based, highly engaged, family business environment
