PA, EA & Secretarial (Administration & Office Support)Growth Team is a fast-growing Australian accounting firm dedicated to helping businesses unlock their growth potential with offices in Melbourne and Manila. Located in Chadstone, Melbourne, we focus on delivering actionable strategies and insights to small and medium businesses in Australia. We are a passionate and future-focused team dedicated to helping our clients achieve clarity, control, and confidence in their business and their definition of success.The RoleWe are seeking a dynamic, experienced, organised, and proactive individual who thrives in a fast-paced and changing environment. The Executive Assistant (EA) will work directly with our CEO & Founder to manage schedules, enhance communication, and oversee projects.Key responsibilities of the role include, but are not limited to:Calendar & Diary Management: Efficiently organise and manage the CEO & Founder's calendar, including appointments, meetings, and travel.Communication Management: Act as the primary point of contact, handling correspondence and drafting communications.Meeting Support: Prepare materials, attend meetings, take notes, and follow up on action items.Document & File Management: Maintain organised filing systems, draft reports, and manage accounts receivable follow-ups.Sales & Marketing Support: Assist with website content updates, blog posts, and social media scheduling.Client & Vendor Coordination: Schedule and manage client interactions, bookings, and vendor coordination.Process Improvement: Refine and improve internal workflows for optimal efficiency.To secure the role, we are looking for:Bachelor's degree in administration, business, or a related field is preferred.Strong ability to anticipate needs, troubleshoot issues, and prioritise tasks effectively.Familiarity with various software and AI tools for administrative and project management.5 years' experience in a similar EA role, within a fast-paced, entrepreneurial environment.Stay highly organised and handle multiple tasks with ease.Communicate effectively and professionally.Maintain confidentiality and handle sensitive information with care.Why work for us?Our employees enjoy a variety of benefits including:Opportunities for training and career development.A vibrant, supportive team environment that values innovation.Attractive salary and perks, including annual retreat and annual bonus.Utilise the latest in digital tools, including AI-driven applications, to drive efficiency and improve business processes.Values:Be Bold: We take on challenges fearlessly and break new ground.Have Fun: We bring energy and passion to everything we do.Make an Impact: We're driven by creating real, lasting outcomes for our clients.Grow: We embrace growth as a constant goal for clients, ourselves, and our community.Be Real: We bring authenticity and integrity to every relationship.Limitless: We believe in boundless potential for growth and success.Take Care of Each Other: We foster a supportive and collaborative culture.Details Matter: We know that the small things make a big difference.Constantly Curious: We never stop learning and evolving.Excellence: We hold ourselves to the highest standards in every aspect of our work.How to Apply:If you are ready to take on this exciting role, please submit your resume and a cover letter detailing your relevant experience and why you are the perfect fit for this position.Your application will include the following questions:Do you have experience in administration?Which of the following statements best describes your right to work in Australia?How many years' experience do you have as an executive assistant?What's your expected annual base salary?How much notice are you required to give your current employer?
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