Executive AssistantAt Wavemaker, we believe there always is a better way to grow.
By Positively Provoking Growth for our clients, our people, and our partners, we shape decisions and experiences through media, content, and technology.
We are part of GroupM and WPP; the largest media buying alliance and marketing communications group ranked #1 in the world.
In Australia and New Zealand, we have over 250 people working across six offices: Adelaide, Brisbane, Melbourne, Sydney, Perth, and Auckland.
Winner of Agency of the Year 2023, Wavemaker empowers our people to bring 100% of themselves 100% of the time.
Our culture of Positive Provocation unites us and makes us stronger as individuals and collectively.
We push boundaries through positive provocation and delivering impactful results for our clients.About the roleThe Executive Assistant (EA) is the key support for the CEO and the Executive Leadership team focusing on ensuring all administrative requirements are delivered, to enable the agency to be as productive and efficient as possible.
The EA is a critical part of agency culture and acts as an ambassador for GroupM.
They will be required to work across a number of projects at any one time and be adept at prioritisation and multitasking.
No two days will be the same, so the ability and willingness to be adaptive is key.
This is an exciting opportunity to work with one of Australia's leading Chief Executive Officers and an exciting time to join a group that has significant momentum in market.ResponsibilitiesPeople administration:Seamless management and prioritisation of the CEO's email, calendar, and all internal and external communicationsSupport the CEO and their direct reports and executive leadership teamPreparation for and attendance at a variety of meetings (including preparing the agenda, minutes, presentations, pitch documents)Lead the agency in best practice Document/Records managementCompiling, drafting & distributing communications on behalf of the CEO and/or agencyResponsible for the output, management, mentoring, and development of the agency administrative support team member/sWorks with the CEO & the Exec team to manage people and culture initiativesEvents & project management:Support the CEO and Executive Leadership team with all administrative tasks involved in preparing, reviewing, and responding to cyclical activities including – Staff surveys, client surveys, Annual agency strategy and deliverySuccessful management of agency events – including but not limited to the annual strategy offsite, Internal events, client and partner related events, Christmas parties, and staff away daysAd-hoc whole of agency Project management, including but not limited to office refurbishmentsSeek out and proactively ensure the CEO is "in-market" with regular thought-pieces, appearing in or at appropriate industry events and publicationsPartnerships:Build trusted advisor relationships with key stakeholders within the GroupM and WPP networksMaintain a strong relationship with key EAs from our major stakeholders including senior clientsAct as a point of contact for our global partners, parent, and sister companies for marketing, new business, and general Australian market enquiriesEnsuring the CEO is meeting regularly and as required, with senior stakeholders of our clients' businessesWork with the CEO, Leadership Team to ensure all agency-wide deliverables are met.Budget & Expenses:Manage the agency purchasing process and procedures, including approvals for spends and monthly reconciliationsManage all agency events to budgetApproval of office costs, ensuring suppliers are aligned to agency code and invoices come in under the right budgetsManage and support Expenses for members of the Executive TeamExperienceThe ideal candidate will have 5+ years minimum experience working in a similar role in a fast-paced and dynamic business environment.
Preferably you'll have a background or interest in media, marketing, events, client and customer experience.You'll be an organisation ninja who can work fast and think on your feetHighly collaborative, inclusive team leading styleHigh EQ and ability to assist the team in diverse and dynamic environments, anticipating needs in advanceCaring and nurturing, willing to go the extra mile to get things done.A positive, can-do attitudeSolutions focused and able to work at speed and with calm in a high-pressure environmentWorking at WavemakerInclusive policies:Flexible work environmentInclusive parental leave policy that supports all parents and carers throughout their parenting and caring journey.Discounts and corporate benefitsContinuous training and development opportunitiesResearch shows that candidates from underrepresented backgrounds often don't apply for roles if they don't meet all the criteria.
Here, we strongly encourage you to apply if you're interested: we'd love to know how you can positively impact our team with your experience!
We believe that diversity is vital and positively influences the environment in which we operate.
We are committed to fostering a diverse and inclusive work environment that is free of discrimination, harassment or bullying.
Race, colour, ancestry, religion, gender, gender identity, national origin, sexual orientation, age, marital status, disability or veteran status have no bearing on our hiring decisions, we encourage all applicants.
Apply now and send your CV via the link!
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