THE ROLE:
We are seeking dynamic and collaborative APS 5 Executive Assistants (EAs) who have experience providing executive support. This role requires strong communication and organisational skills and the proven ability to proactively manage competing priorities.
To be successful in this role you will be required to undertake work that meets the needs of one or more SES and work under minimal supervision. You will exercise initiative and judgement in the application of policies and procedures.
An Austrade-only merit pool will be created from this recruitment round to fill similar vacancies that may arise during the subsequent 18 months from date of advertising.
DUTIES INCLUDE:
Managing SES schedules and emails and bringing priority matters to the attention of the SES and/or their Executive Officer.Managing travel bookings, approvals and itineraries.Coordination of meetings on behalf of the SES, compiling and distributing agendas and other supporting material as necessary.Providing quality assurance across a range of administrative approvals, ensuring adherence to corporate policies and reinforcing a culture of compliance.Liaise effectively with a range of internal and external stakeholders, exercising judgement and professionalism to build productive working relationships.Demonstrated communication skills including the ability to develop and maintain effective internal and external working relationships.Ensuring the SES is equipped with relevant briefings ahead of meetings.Maintaining confidentiality and privacy of the Agency's business matters at all times.Performing 'front of office' support functions, including meeting room set up and greeting visitors.Ability to work independently with minimal supervision, including remote support as required (e.g. while SES is travelling).Classification: APS5
Location: Adelaide - SA, Canberra - ACT, Melbourne - VIC, Sydney - NSW
Salary: $86,485 - $93,700
Given our commitment to diversity and inclusion, Austrade actively encourages applications from people with disabilities, LGBTQIA+ people, women, and people with diverse linguistic and cultural backgrounds for all of our roles.
CLOSING DATE:
Applications close at 11:30PM, Thursday, 28 November 2024 (AEDT)
ELIGIBILITY: Australian Citizenship - Our successful candidate must be an Australian citizen. Security Clearance - Our successful candidate will be required to obtain and maintain a Baseline security clearance.
For more detailed information please view the Information Pack.
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