Executive Assistant Job ID: 186525
Posted: 27-Sep-2024
Service line: Advisory Segment
Role type: Full-time
Areas of Interest: Administrative, Executive Management, People/Human Resources
Location(s): Sydney - New South Wales - Australia
Provide high quality support to our Chief Operating Officer, Pacific and Director of People, Pacific Fantastic team culture in a dynamic and busy environment with flexible working arrangements.
8-month parental leave cover | December 2024 start Sydney CBD | Land of the Gadigal people CBRE is the world's leading & largest commercial real estate services & investment firm; a growing & visionary organisation, comprised of the best & brightest professionals.
Creating the real estate solutions of tomorrow, so businesses & people thrive.
We work in every dimension of commercial real estate.
The opportunity: Provide high quality Executive Assistant support to our Pacific Chief Operating Officer and Director of People. Executive support will include diary and email management, travel arrangements, meeting coordination, agendas and minute taking, invoice processing and expense reconciliations, and administration for the COO and DoP, and select Corporate services leaders. Create, edit, and distribute documentation, correspondence, reports, and presentations for the COO and DoP. Support the COO and DoP with a variety of operational projects, pulling together data from multiple sources and managing excel spreadsheets and reports. Extensive internal and external client/stakeholder engagement and interaction with executive leaders and their teams. Liaise with external event managers and suppliers to ensure the smooth running of top tier Pacific events. About you: Experience in a similar executive support role working with high levels of confidential data and information. Proactive, energetic, and positive attitude coupled with maturity, confidentiality, and diplomacy. Relationship focused, with highly developed, polished communication skills. Committed, enthusiastic team player, with a passion for helping and collaborating with diverse individuals in a busy environment. Event planning and coordination experience - someone who enjoys the intensity and attention to detail each bespoke event needs. Strong organisational and problem-solving skills, effectively handling multiple tasks, managing and prioritising workflow, and anticipating the needs for senior leaders and the business before they arise. Advanced MS Office (Excel, PowerPoint, Word) knowledge coupled with eagerness and capacity to learn CBRE specific programs. So, what's in it for you? Working alongside an experienced and established team & leaders. Flexibility and freedom to show initiative to do your best work. Our company is diverse and so are the opportunities for professional and career development. We value flexibility and our people work in ways that meet their work/life commitments and support their wellbeing, development and performance. A range of educational, financial, lifestyle, health and wellbeing benefits and programs, corporate partnerships and discounts, CBRE Cares Foundation, competitive leave offerings and paid volunteer days. We are committed to championing gender equality, reducing the gender pay gap and creating a workplace where everyone can thrive. About us: When you join CBRE, you become part of a global leader in commercial real estate and investment services that help businesses and people thrive.
We are dynamic problem solvers and forward-thinking professionals who create significant impact.
Our collaborative culture is built on our shared values — respect, integrity, service, and excellence — and we value the diverse perspectives, backgrounds, and skillsets of our people.
At CBRE, you have the opportunity to chart your own course and realize your full potential.
Can we inspire you to join us? At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you.
We are strengthening our inclusive culture, so everyone feels safe, valued, and heard.
Because when you belong, we all succeed.
We are striving to remove barriers and improve the employment prospects of people with disability or long-term health conditions.
We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process.
We welcome and encourage First Nations People to apply.
This is the place where talented people who want to do impactful work can realise potential in every dimension. Please note the successful applicant will be required to undertake pre-employment background screening by our external third-party provider.
If you are successful in progressing, you may be asked to complete a short video interview as part of the recruitment process.
We look forward to hearing from you!
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