$120,000 + Superannuation 1:1 Executive Assistant to a highly respected Chief Operating Officer Join an ASX-100 listed company proud of its D&I culture & collaborative environment! What makes this company unique? Imagine joining a financial powerhouse that doesn't just follow industry trends but sets them. This leading ASX-100 company has revolutionised the financial landscape through cutting-edge innovation and technological advancements. With a forward-thinking leadership team at the helm, driving growth and future success, you'll play a pivotal role supporting the Chief Operations Officer, three of their direct reports, and a broader business unit.
Based in the heart of Sydney's CBD, you'll be part of a dynamic team at their Sydney headquarters, working alongside senior C-Suite Executive Assistants and dedicated business support teams. The company takes immense pride in its diverse and inclusive workplace, where collaboration and openness thrive. It also emphasises professional growth, offering robust development programmes that nurture talent and promote a culture of continuous improvement. If you are looking for your next C-Suite Executive Assistant opportunity with an amazing company culture, we would love to hear from you!
What is unique about you? As an accomplished C-Suite Executive Assistant with experience supporting COOs and other senior executives, you have a deep understanding of the unique needs of each executive and their respective business units. Recognised for your appreciation of working with executives who value quick decision-making and progressive leadership, your approach is complemented by your high emotional intelligence, allowing you to accurately assess and anticipate the needs and working style of the COO and their wider team. This results in an adaptive and cohesive working relationship, ensuring seamless support and collaboration.
A skilled communicator and relationship builder, you recognise the importance of fostering strong connections with fellow EAs and key stakeholders. Your responsibilities will involve frequent interaction with the executive leadership team, board members, and the CEO, where your high-level communication skills will be crucial. Beyond providing essential support as the COO's trusted right hand, you are a key contributor to company-wide social initiatives and employee engagement plans. Your ability to build strong relationships and support leadership adds significant value to the overall success and culture of the organisation.
Your meticulous attention to detail ensures that every message is clear, impactful, and delivered with precision, strengthening your influence at the highest levels. You thrive in managing competing priorities with a proactive, flexible approach and handle unpredictable schedules with grace. For you, each challenge is an opportunity to demonstrate your problem-solving skills and adaptability.
A snapshot of your role…. Oversee full management of the COO's diary and inbox, handling a complex schedule of internal and external meetings, prioritising key stakeholders, and ensuring timely drafting and coordination of correspondenceFull end to end management of all travel coordination, including accommodation, transport, entertainment and expense reportingPrepare, draft, and review high-quality documents for Board, committee, and executive meetings, including action items, briefing notes, and other essential information, ensuring accuracy and clarityCreate impactful slide packs for monthly town hall meetings by gathering relevant data, designing visually engaging presentations, and collaborating with various teams to ensure cohesive messaging; additionallyFacilitate monthly credit card reconciliations and expenses for the COO, direct reports, and wider team, ensuring accuracy, timely submissions, and compliance with company policiesDon't miss this fantastic opportunity, apply now!
How to apply Click Apply, email your resume in Word format to [email protected] or call (02) ******** . We will be in touch with shortlisted applicants.
We believe in seeing everyone's unique potential and would love to hear from you! As Sydney's leading boutique recruiter (and we like to think favourite!) we specialise in administration and office support recruitment. We recruit Executive and Personal Assistants, EAs at C-Suite, Team Assistants, Receptionists, Office Managers, and more for temporary, contract and permanent positions. By applying for this job, you have the opportunity to secure this role or any of our other fantastic roles! You will also have access to all our free exclusive EST10 Masterclasses and blogs!
