Join a Market leader in security communications solutions as a proactive Executive Assistant Permanent opportunity Hybrid flexibility OUR COMPANY Our client is the market leader in communications solutions. These solutions provide a private and secure network, which ensures alarm signals are securely delivered from the protected premises to the monitoring center. Our client is a customer service focussed industry, offering innovative solutions and secure encrypted network provides critical alarm comms for high value industries including financial, retail, government and educational institutions.
Our client offers a unique opportunity for an Executive/ Office Assistant to work in a leading communication solutions organisation based in Rydalmere.
THE OPPORTUNITY Our client is seeking an enthusiastic, proactive Executive Assistant to join their business. This position is suited to someone who is eager to get stuck in and apply their existing skill set by supporting management with a wide range of professional support duties. By providing administrative support to the CEO and senior management, you will be a highly valued member of the business. Reporting to the CEO you will offer assistance with diary, inbox and travel management, whilst offering support with the wider team with a range of administrative duties.
Key responsibilities: Support to the CEO: Support the CEO with professional support such as managing their inbox, diary and travel arrangements. Ensure all meetings and appointments are scheduled efficiently and accurately. Monitoring the CEO's diary throughout the day avoiding cross over or inconsistencies. Assistance and support with administrative tasks such as finance documents, drafting correspondence and industry specific documentation. Senior Leadership support Support wider senior leadership team with diary management where necessary. Coordinate seamless travel arrangements required for the wider senior management team, ensuring accuracy and schedule transparency. Provide assistance with staff conferences ensuring all necessary equipment and documentation is prepared and accessible. Manage travel bookings, including payments and any reconciliations required. Office/ Team Assistance Overseeing the operational activities of the team supporting with stock, office and mail maintenance. Ensure all necessary systems are up to date with information/ data inputted whilst being accurate and accessible. Support with the planning, scheduling and execution of events, such as annual events, conferences and Christmas parties. Support with the administrative and logistical requirements of the wider team. Personal Demonstrate proactiveness and innovativeness with a strong strategic focus. Ability work within a high volume and fast paced environment, managing conflicting schedules. Strong organisational skills with the ability to deliver a high standard of work within specified deadlines. High level of customer service skills and the ability to develop strong working relationships with all team members; based on integrity and professionalism. Demonstrating enthusiasm, flexibility whilst acting as a versatile team player providing support and assistance to the wider team. Timely identification of potential issues whilst utilise office systems and resources to complete tasks efficiently. WHAT YOU NEED TO SUCCEED Excellent written and verbal communication skills. Strong commitment to professionalism, integrity and open communication. Intuition to deliver work on time and to a consistently high standard. Ability to perform as an effective member of a team. Strong interpersonal skills, positive and enthusiastic. YOUR EXPERIENCE Strong experience in an Executive Assistant role supporting at C-suite level. Strong skill set with all Microsoft suit- Excel, word, PowerPoint. HOW TO JOIN US You may apply using your LinkedIn profile; however, we would love to know more. Therefore, we welcome the inclusion of a CV and/or attached a cover letter. For further information, please contact our Internal talent acquisition Chloe at ******** No Agencies.
