Role purpose
The Executive Assistant role will provide executive and administrative support to the Managing Director ANZ, MUFG Corporate Markets. This will include diary and email management, creating, formatting and maintaining PowerPoint presentations, data entry, event planning and team support.
Key Accountabilities and main responsibilities
High quality executive support and administrative assistance to the Managing Director ANZ, MUFG Corporate Markets
Extensive diary management
Co-ordinate dissemination of information to internal parties as required;
Plan, coordinate and manage domestic travel, and complex international travel;
Prepare PowerPoint presentations for internal and external meetings;
Co-ordinate board meetings and papers
Proof reading of documents
Prepare payment requests including AMEX and staff reimbursements. Manage the approval process;
Effective liaison with the EA's of the Executive team;
Collate monthly financial reports as required;
Internal event coordination;
Ad hoc duties, projects, and general administration
Accounts Payable including raising and receiving purchase orders in eFinance
Maintaining an inventory of stationery supplies for the office and listing items for ordering as required.
Maintain Risk & Compliance process and procedure documents
Monthly Invoicing including raising invoices, creating backing documents, raising credits, and sending invoices
The above list of key accountabilities is not exhaustive and may change from time-to-time based on business needs.
Experience & Personal Attributes
Tertiary education in Business Administration or other relevant certificates
Three to five years secretarial experience in an office/corporate environment supporting management
Intermediate to advanced skills in PowerPoint, Microsoft Word, Microsoft Excel, Microsoft Outlook, Visio
Preferred experience with Coupa financial systems
Strong organisational skills
Excellent written and verbal communication skills
High attention to detail
Strong interpersonal skills and good judgment
Ability to:
Work independently (unsupervised)
Prioritise tasks
Communicate effectively and confidently with all members of the team
Adapt to change in arrangements
Interact at all levels within the organisation and external contacts
Promptly respond to requests with accuracy and a courteous demeanour
Work proactively to learn, drive outcomes and workstreams
Demonstrate being a strong team player, working collaboratively with peers locally and offshore
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