Permanent, full time
Sydney Location
Flexible work arrangements
How will I help?
The Executive Assistant role provides efficient and effective coordination to the General Manager, Enterprise HR Portfolios (EHP) supporting the portfolios of Workforce Optimisation, Inclusion & Diversity, industrial Relations, Indigenous, HR Transformation and HR Governance, Risk & Compliance. Activities include forward planning, event management, travel, administration, coordination, systems and relationship management across internal and external business partners.
This role will interact with a wide range of individuals, from senior executives, to employees across different divisions and external suppliers.
Major Responsibilities:
Email and diary management for the General Manager, including coordination of all meetings/conferences and preparation of agendas, documents and presentation material.
Proactively manage and prioritise diary / calendar, including proactive management of HR calendar events including various Steering Committees, Remuneration Review calendar, ET and Board meetings, Talent Reviews, GM Speaking events.
Monitor inbox to ensure urgent matters are flagged, emails with set deadlines prioritised.
Collation of documents/packs to support meetings on a daily basis.
Assist with event planning and management across the team as required.
Coordination of leadership team key meetings, including the preparation of agendas and presentation material.
Prompt handling of internal and external stakeholder requests.
Act as the primary point of contact for all other administrative roles regarding core systems, processes and reporting enquiries.
Effectively handle, escalate and follow up internal customer compliments, issues and complaints.
Report any relevant issues/concerns to the GM of HR and Business Manager where appropriate.
Maintain relevant databases, files, spreadsheets.
General administration: Procurement, pro-master expense approval, Travel requests, IT requests, Stationary orders, People HQ expert user, Maintaining team distribution lists.
Guide and advise team members on any administrative responsibilities where necessary and be a support and liaison for new starters.
Work collaboratively with the GM Business Manager to ensure efficient management of the GM office.
What do I need?
Minimum of 5 years' experience at level
Advanced PC literacy (MS Office: Word, PowerPoint, Excel)
A self-leader with the ability to make decisions
Knowledge of Westpac systems, policies and processes ideal though not required
Ability to work autonomously and as part of a team, liaising with all levels of the Business and our customers, building strong working relationships
Excellent influencing skills
Strong organisational, problem solving and communication skills
Effective business writing skills
How do I apply?
Start here. Just click on the APPLY or APPLY NOW button.
If you're interested in discussing workplace flexibility, please feel free to mention it in your application.
We invite candidates of all ages, genders, sexual orientation, cultural backgrounds, people with disability, neurodiverse individuals, and Indigenous Australians to apply. If you have questions about the recruitment process, please email ******.
Do you need reasonable adjustments during the recruitment process?
We can provide reasonable adjustments for individuals with disability and/or neurodiversity. If you require an adjustment to be made during the recruitment process at any stage, please call 1800 655 592 Option 2.3 or email ******.
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